RFP 23/24-13 Planning and Facilitation Services Pool

Lane Community College in Eugene, Oregon has issued a Request for Proposal (RFP 23/24-13) seeking qualified individuals and firms to provide Meeting Planning and Facilitation Services through a service pool. The procurement aims to establish a roster of professional facilitators who can support various organizational meeting needs on an assignment basis through June 30, 2025, with potential for up to three one-year renewal terms. Qualified respondents must demonstrate at least five years of experience in small and large group facilitation, with preference given to those with Small Business Development Center (SBDC) program experience. The scope of work encompasses structuring and facilitating meetings, conducting research and outreach, managing logistics, and documenting meeting outcomes. Proposers will be evaluated by a review committee that may conduct interviews with selected candidates, focusing on professional qualifications, experience, and ability to meet the college's facilitation requirements. The proposal is due by June 1, 2024, with the college reserving the right to award one or multiple contracts based on the qualifications of the proposers.

The RFP encourages participation from minority and women-owned businesses, indicating a commitment to diverse vendor engagement. While no specific set-aside percentages are listed, the solicitation appears designed to create an inclusive procurement process. The compensation structure will be based on fixed fees or hourly rates, with a maximum annual amount not exceeding $15,000 per contract, plus reimbursable expenses. No incumbent vendors are specifically mentioned in the documentation, and there are no explicit technology integration requirements noted. The procurement is structured as a service pool, allowing Lane Community College flexibility in selecting and utilizing facilitators as organizational needs arise. The total potential contract value suggests a moderate-scale procurement focused on securing flexible, professional facilitation services to support the college's meeting and engagement objectives.