RFP 23-21 On-site Scanning and Imaging Services

The State of California, through the Superior Court of California, County of San Bernardino, is issuing Request for Proposal (RFP) 23-21 for On-site Scanning and Imaging Services. The Court is seeking a contractor to provide all necessary staff, equipment, and supplies to scan and image court records and microfilm at the Court's Records Center and other Court locations in California. The contractor will be required to prepare the records, scan them to searchable PDF/A format, index the files, and deliver the scanned images and metadata to the Court. The contractor must be capable of scanning up to 1,000,000 pages per week and completing "rush" jobs within 5 calendar days. The RFP was issued on May 7, 2024, with proposals due on May 24, 2024 at 11:00 AM Pacific Time. The Court plans to evaluate proposals during the week of June 3, 2024 and publicly open the cost proposals on June 10, 2024 at 3:00 PM Pacific Time, with a contract start date of July 1, 2024.

The Court is offering a Disabled Veteran Business Enterprise (DVBE) incentive and a small business preference to eligible bidders. Bidders must submit required certifications and declarations, including the DVBE Declaration, Small Business Declaration, and various other forms. The Court reserves the right to deem any exceptions or modifications to the terms and conditions as material deviations that would result in the bid being deemed non-responsive. The anticipated contract term is three (3) years, but the value or budget range is not specified in the provided documentation.