RFP-217-26 Furniture - Install - KY Dept of Parks, Var Loc

The Commonwealth of Kentucky, Finance and Administration Cabinet, Department of Parks is seeking a single furniture procurement and installation contractor through Request for Bids RFP-217-26 to furnish and install comprehensive furniture packages across six state resort park locations: Lake Barkley Lodge, Lake Cumberland Lodge and Guestrooms, Barren River Lake Lodge and Guestrooms, Cumberland Falls Guestrooms, Lake Cumberland Conference Center, and General Butler Conference Center. The procurement encompasses over 2,000 pieces of furniture including dining chairs (815 units), meeting room seating, banquet tables, lounge furniture, custom guestroom casework, beds (including ADA-compliant units), workstations, storage solutions, and accessories such as lamps, mirrors, and specialized items like portable dance floors. All furniture must meet detailed specifications provided by Joseph & Joseph Architects, with requirements including high commercial-grade upholstery materials featuring 92,000 to 400,000 double-rub durability ratings, bleach-cleanable finishes, integrated power delivery systems, and wall-mounted security features where specified. Warranty periods range from one to twenty-five years depending on manufacturer and product category, with most seating warranted for 5–12 years under single-shift usage conditions. The solicitation closes on March 11, 2026, at 1:30 PM ET via electronic submission through the Commonwealth eProcurement system, with no bidder conference scheduled and no questions answered due to compressed timelines. Staggered installation is scheduled between June 2026 and December 2026, with Lake Barkley Lodge beginning June 10, 2026, and General Butler Conference Center completing by December 11, 2026, with the contract term extending sixty calendar days after the final installation. Award will be made on a best-value basis using a 90-point price weighting and 10-point warranty evaluation, with pricing remaining valid for sixty calendar days after bid due date and all unit costs held at submitted rates through December 2026.

Kentucky resident bidders receive reciprocal preference consideration, and qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind receive additional preference points under the procurement framework. Bidders must be registered in the Commonwealth eProcurement System prior to submission and must provide proof of Commercial General Liability Insurance at $1,000,000 per occurrence and $2,000,000 aggregate with the Commonwealth listed as additional insured, along with required affidavits addressing campaign finance compliance, resident bidder status, and qualified bidder certification. Vendors must comply with Kentucky's Personal Information Security and Breach Investigation Procedures and Practices Act (KRS 61.931 et seq.) and implement security procedures at least as stringent as those established by the Commonwealth Office of Technology, with mandatory breach notification within seventy-two hours to the contracting agency, Division of Engineering and Contract Administration, Commonwealth Office of Technology, and the NG-KIH Program Office. No incumbent vendors or current contractors are identified in this solicitation materials. Delivery is FOB Destination Freight Prepaid and Allowed, with the vendor responsible for all shipment and freight charges, warehousing, and storage of furniture for up to thirty days at vendor cost. The specific contract award value is not disclosed in the available materials; however, the comprehensive scope across six locations with over 2,000 furniture pieces and installation services suggests a significant municipal procurement, with pricing to be evaluated from submitted bid forms and detailed furniture cost breakdowns submitted within twenty-four hours of bid opening.