RFP-2027-003 Annual Firework Display

The Town of Bedford, Virginia is soliciting proposals under RFP-2027-003 for an annual professional fireworks display within Town limits on July 3 in conjunction with Independence Day observances, with questions due November 23, 2026 and proposals due December 4, 2026 at 3:00 p.m. local time. The display will be held at the National D-Day Memorial and must comply with NFPA 1123 and Bedford County Fire Marshal requirements. The source names no set-aside, preference program, or local-vendor requirement.

The display must run 18 to 25 minutes, with 60% of shells comprising high-quality single and multifaceted break shells. The contractor must provide all labor, transportation, storage, permits, equipment, and materials, and must secure all necessary fireworks display permits. The contractor must also supply a broadcast-quality soundtrack with contemporary and patriotic music subject to Town approval. Required insurance includes $1,000,000 in general liability and professional liability coverage. Liquidated damages apply to shell shortages, staff changes, and program delays exceeding 15 minutes.

The FY2027 budgeted amount is $20,000. The initial contract covers one year from award, with up to four additional one-year renewals at the Town's sole discretion, contingent on mutual written agreement and negotiated price increases.

Evaluation weights are artistic design and quality of fireworks materials at 40%, cost at 25%, experience and qualifications at 15%, proposal completeness and quality at 15%, and references at 5%. The Town may interview shortlisted offerors and reserves the right to reject any or all proposals. The Town will publish question responses by November 30, 2026.