RFP 20262011 Project Site Surveying and Construction Inspection Services

The City of Eugene is requesting proposals for Project Site Surveying and Construction Inspection Services under RFP 20262011, with proposals due June 18, 2026 at 2:30 p.m. and a question deadline of June 10, 2026 at 4:00 p.m. The City plans to award up to three contracts—one for surveying, one for inspection—on an as-needed basis for park development and renovation projects.

Surveyors must be licensed Oregon Professional Land Surveyors with a minimum of five years' experience in pre-construction, on-site construction, and post-construction surveying; all digital survey work must conform to NAD83 HARN State Plane Oregon South Zone FIPS 3602 International Feet. Project Inspectors must have a minimum of five years' on-site construction inspection experience with demonstrated skill in right-of-way and sitework construction. Key personnel assignments are critical, and weekly project team meetings are typically required.

Scope includes utility location; topographic and boundary surveying before, during, and post construction; and daily construction inspection services. Anticipated near-term projects include Suzanne Arlie Park Trailhead and Parking Area Improvements and Tugman Park Renovations in 2026, with Scobert Gardens Park Renovation and Trainsong Park Renovation in 2027.

Each contract shall not exceed $250,000 per fiscal year, with compensation through monthly invoices and progress reports. Contractors must maintain Commercial General Liability insurance of not less than $2 million combined single limit per occurrence with $3 million aggregate; Professional Liability insurance of not less than $2 million; and Automobile Liability insurance of $2 million combined single limit. All proposals must comply with prevailing wage standards and Oregon public contracting code provisions.

Evaluation is point-based across Firm Experience (25 points), Individual Experience (25 points), Daily Documentation Writing Sample (20 points), Availability (20 points), References (not scored), and optional Interviews (20 points). Proposals must not exceed 20 pages (excluding transmittal letters, resumes, Standard Proposal Forms, covers, and dividers) with minimum 10-point font. All submissions are electronic through OregonBuys only; late proposals are not accepted. The anticipated Notice of Intent to Award is July 6, 2026. Addendum 1 (May 27, 2026) added a Microsoft Teams meeting link for proposal opening with no other substantive changes.