RFP 2026 - 2027 Snow Removal Services

Michigan City Housing Authority is requesting proposals for snow removal and ice melt/salt application services at two properties for the 2026–2027 season (December 1, 2026 through April 1, 2027), with sealed proposals due October 9, 2026 at 3:30 p.m. MCHA gives additional consideration to minority-owned, women-owned, and Section 3 eligible businesses.

The scope covers Boulevard Gardens (621 E. Michigan Boulevard) and Lakeland Estates (100 Merrihill Drive) in Michigan City. Contractors must clear all sidewalks, parking lots, drive lanes, and fire lanes within six hours of snowfall or icing events; remove snow edge-to-edge to concrete; place removed snow in designated areas; and apply ice melt/salt as directed by MCHA. Work days and hours are event-driven. Contractors assume responsibility for all equipment, materials, and damages resulting from their operations.

MCHA evaluates proposals on experience with housing authorities or similar organizations and price and value of services. Evaluation explicitly considers MBE, WBE, and Section 3 status as additional factors.

Contractors must provide proof of current Commercial General Liability insurance ($1 million/$2 million aggregate), Automobile Liability ($1 million), and Workers Compensation ($100,000); Statement of Non-Debarment; Non-Collusion Affidavit; W-9; HUD forms 5369-A and 5969-C2; Contractor Profile Form; and proof of all required licenses and permits. Only sealed proposals delivered in person by the deadline are accepted; oral, faxed, and emailed proposals will not be accepted. MCHA reserves the right to reject all bids, terminate for convenience with 14 days' notice, negotiate contract terms, and amend terms prior to execution. The contract is subject to Indiana state law and HUD regulations for non-construction contracts between $2,000 and $250,000. Site visits are available upon request before submission.