RFP - 2025-02 Jackson County Library District E-Rate Wi-Fi Hotspots for Off-premises Patron Use

Jackson County Library District is seeking proposals for RFP #2025-02 to procure 430 Wi-Fi hotspots with monthly data service for off-premises patron use. The procurement is specifically targeting portable standalone Wi-Fi hotspots with 4G or 5G connectivity, preferably with E-Sim capability and mandatory CIPA-compliant content filtration. Proposers must possess a permanent SLD Service Provider Identification Number (SPIN) and FCC Registration Number to be eligible. The RFP requires comprehensive data service coverage across Jackson County, Oregon, including rural areas, with service providers obligated to submit data usage reports each billing period. Key proposal submission details include a due date of March 19, 2025, at 11:00 AM Pacific Time, with all questions to be submitted to the designated Single Point of Contact by March 5, 2025. The contract term is one year with provisions for two optional one-year extensions, and the project will be partially funded through the Schools and Libraries Division (SLD) of the FCC's E-Rate Universal Service Fund program.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Pricing must be submitted as pre-discount costs with ineligible components clearly identified separately, and the District prefers the Service Provider Invoice (SPI) billing method, though BEAR Form 472 billing may be required. While no specific budget range is provided, the comprehensive nature of procuring 430 Wi-Fi hotspots with associated monthly data service suggests a significant investment. All taxes, fees, and CIPA filtration costs must be itemized separately in pricing proposals. Service providers must commit to notifying the District of inactive lines after 60 days and provide comprehensive reporting. The procurement appears designed to expand library district technology access, particularly for patrons in areas with limited internet connectivity, through a robust mobile hotspot program that ensures widespread county coverage.