RFP 2025-012 Single Stream Recycling Materials Collection and Processing Services

The City of Douglasville, Georgia, is seeking qualified vendors through a competitive sealed bid process (RFP 2025-012) to provide single stream recycling materials collection and processing services. The procurement involves establishing services for a new 9,800 square-foot drop-off recycling center located at 8145 Cedar Mountain Road that will accept cardboard, mixed paper, PET and HDPE plastics, aluminum cans, and mixed glass from both residential and commercial users. The facility will operate Tuesday through Saturday from 8:30 a.m. to 4:30 p.m., with City employees responsible for separating and baling materials prior to transportation by the selected vendor. Vendors must provide monthly invoicing on a net 30 basis for collection and transportation services, along with monthly rebate or revenue payments based on tonnage of materials processed, and must submit detailed reports covering service dates, equipment rental charges, tonnage by material type, contamination percentages, and receiving facility information. The contract term is 12 consecutive months with an option to renew for an additional 12 months by mutual agreement. Evaluation criteria are weighted toward cost proposal (50 points), past performance and experience (25 points), operational capacity and staffing (15 points), and service approach and methodology (10 points). Sealed proposals must be submitted electronically via BidNet Direct by October 6, 2025, at 4:00 p.m. EDT, with the deadline for written questions set for September 15, 2025, and responses to be published by September 22, 2025.

All respondents must comply with Georgia Security and Immigration Act requirements, provide at least three references, and submit completed bidding oath and certification forms with their proposals. Vendors are required to provide proof of insurance including commercial general liability coverage of not less than $1 million per occurrence and $2 million aggregate, a $10 million umbrella policy, and statutory workers' compensation coverage from surety companies rated A (Excellent) or better by A.M. Best. The RFP documentation does not identify any specific set-aside designations for disadvantaged enterprises, women-owned businesses, or minority-owned businesses, nor does it reference any incumbent vendors or existing contractors. No mandatory pre-proposal conference or site visit is required. The specific award value or budget range for this procurement has not been disclosed in the available documentation, though vendors should anticipate monthly revenue opportunities based on the tonnage of recyclable materials processed and collected from the facility.