RFP 2025-009 mowing, litter pick-up & weed control

Walker County, Georgia issued RFP 2025-009 seeking sealed proposals from qualified contractors to provide comprehensive roadside maintenance services including centerline mowing of 500+ miles of county-maintained roads, litter pick-up, and weed control along right-of-ways. The scope of work encompasses four annual mowing cycles with a minimum cutting width of 15 feet (20 feet where space permits) at a uniform height of four to seven inches, completed within six-week timeframes with a preferred April start date; trimming around signs, guardrails, culverts, and fences; three cycles of Johnson grass suppression spraying; and removal and proper disposal of all debris from right-of-ways. Qualified contractors must demonstrate a minimum of three years' experience and submit documentation of two comparable projects completed within the past five years, at least three project references, and resumes of key personnel. Proposals required a completed Proposal Schedule with itemized pricing for each of the four mowing cycles and Johnson grass suppression application, contractor registration information, project narrative, Georgia Security and Immigration Compliance Act affidavits, and IRS Form W-9. The RFP was posted October 29, 2025, with a pre-bid site meeting scheduled for November 13, 2025, at 9:00 a.m. at the Walker County Road Department in Chickamauga, Georgia; written inquiries were due November 13, 2025, at 9:00 a.m. EDT with responses published by November 17, 2025; and sealed proposals were due December 1, 2025, at 12:00 p.m. local time at the Walker County Government office. Award criteria considered price and other factors deemed most advantageous to Walker County, with the initial contract term running January 1, 2026, through December 31, 2026, and options to renew annually for up to two additional one-year periods upon mutual agreement.

No specific set-aside designations or restrictions on organization types were identified in the RFP documents. The successful contractor was required to obtain performance and payment bonds equal to the contract award amount, maintain workers' compensation insurance, public liability insurance of at least $1,000,000 per occurrence, motor vehicle liability insurance of at least $500,000 combined single limit, and professional liability insurance of at least $1,000,000; additionally, the contractor must register with E-Verify and comply with all applicable local, state, and federal laws. No incumbent contractors were identified in the available documents, and no existing infrastructure or technology integration requirements were specified. Work was required to commence within 45 calendar days of receiving the Notice to Proceed, with liquidated damages of $500 per day assessed for any overrun in contract time. However, this procurement opportunity has been cancelled as of January 8, 2026, when the Walker County Board of Commissioners decided not to move forward with the project; consequently, no award value or budget information is available.