RFP 2024-74 relocation consultant services

The Housing Authority of Clackamas County (HACC) has issued Request for Proposals #2024-74 for Relocation Consultant Services to support various disposition and renovation projects for affordable housing units. The procurement seeks a qualified firm or firms to provide comprehensive relocation services, which extend beyond basic moving services and include conducting residential market surveys, determining comparable housing units, computing displacement benefits, coordinating deposits and payments, and generating status reports. Proposals are due by 2:00 PM on September 17, 2024, with an anticipated contract term of three years beginning in October 2024. The evaluation criteria will assess proposers based on factors including cover letter quality, consultant firm qualifications, similar experience, cost, and references. Proposers must demonstrate capability to provide the full range of relocation services and submit a detailed fee schedule with hourly rates for all potential staff involved in the project.

HACC actively encourages proposals from Minority, Women, Veteran, and Emerging Small Businesses, indicating a commitment to diverse vendor participation. The contract anticipates a maximum expenditure of $600,000 over the three-year term, with HACC reserving the option to award either a single contract or multiple contracts. Task orders will be assigned based on consultant expertise, past performance, and an equitable rotation methodology. The solicitation includes standard contract terms and specific insurance requirements for selected vendors. While the initial Notice of Intent to Award indicates DDV Consultants, LLC as the highest-scoring proposer with 86.33 out of 100 points, the final contract award remains contingent upon successful negotiations and execution of acceptable contract terms. Unsuccessful proposers will have a 7-calendar day period to file a protest in accordance with the County's procurement rules.