RFP 2022200007 Park and Open Space Irrigation System Assessment & Master Plan

The City of Eugene, located in Lane County, Oregon, issued a Request for Proposals (RFP 2022200007) for a comprehensive Parks and Open Space Irrigation System Assessment and Master Plan. The procurement seeks a qualified contractor to evaluate approximately 500 acres of irrigated park land and 14 acres of medians, with the primary objective of improving water use efficiencies, reducing maintenance needs, and enhancing park asset management. Key deliverables include a single comprehensive report documenting evaluation methodology, existing system inventory, best-practice design and operational standards, equipment standardization, prioritized renovation recommendations with cost estimates, and irrigation technology and software suggestions. The City requires contractors with demonstrable experience in municipal irrigation program assessment, irrigation equipment expertise, and water conservation-focused management. The original RFP was scheduled with a non-mandatory pre-proposal meeting on December 7, 2021, and proposal submissions due on December 21, 2021, at 2:30 PM. However, subsequent documentation indicates that all offers were ultimately rejected, and the City intends to revise the project scope and reissue the solicitation.

The RFP documentation does not explicitly specify set-aside designations, disadvantaged enterprise requirements, or specific restrictions on responding organizations. No incumbent vendors were identified in the provided documents. The City indicated willingness to provide existing water usage data and GIS information about current irrigation systems, suggesting potential integration requirements for the selected contractor. While a specific budget range was not disclosed, the City's rejection of initial proposals suggests the original cost submissions exceeded anticipated project funding. The project timeline originally targeted completion by November 30, 2022, though this may be subject to change with the planned re-solicitation. The procurement is being conducted pursuant to Oregon Revised Statutes (ORS) 279B.060 and City of Eugene Administrative Order 44-14-08F, ensuring compliance with state and local public contracting regulations.