RFP #1172758 - Flexible Spending Accounts (Health Care FSA, Child Care FSA, and Commuter/Mass Transit FSA) and Health Saving Account (HSA) Benefit Administration

Montgomery County is seeking proposals through a competitive Request for Proposal (RFP #1172758) for Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSA) administration services to be implemented effective January 1, 2027. The procurement will be conducted through BidNet's Maryland Purchasing Group, with electronic responses required and free registration mandatory for potential vendors. The county aims to select one contractor to provide comprehensive third-party administration for existing FSA programs, including Health Care, Child Care, and Commuter/Mass Transit accounts, with potential future HSA program implementation. Key objectives include full claims reimbursement, record keeping, enrollment services, participant education, and communication in strict adherence to IRS guidelines. The solicitation was posted on November 19, 2025, with proposal responses due by December 19, 2025. Vendors must precisely duplicate the county's current FSA program services and explicitly identify any deviations in their technical questionnaire response.

The RFP appears to have no specific set-aside designations or restrictions on vendor participation, suggesting open competition for qualified third-party administrators. Potential respondents must demonstrate full knowledge and capability to effectively manage the county's benefit account administration. While no specific budget range is explicitly stated, the comprehensive nature of the required services suggests a potentially significant contract value. The procurement process requires electronic submission through BidNet, with vendor support available through their direct support line at 800-835-4603. Interested vendors must carefully review the detailed requirements in Attachment D, particularly the Technical Questionnaire sections covering current plan design and potential service deviations. The contract will initially cover existing FSA programs with potential expansion to include HSA services, indicating a flexible and potentially evolving service requirement.