RFP: 030-22 Event Production Services for Graduation Ceremonies

The state of Maryland, through the Board of Education of Prince George's County (PGCPS), has issued an Invitation for Bid (IFB) for Event Production Services for Graduation Ceremonies and other events. The IFB solicits bids from qualified and experienced vendors to provide a comprehensive suite of event production services, including creative development and direction, rental of supplies and equipment, production services and AV equipment, and other event management services. The initial contract term is three (3) years, with the option to renew for two (2) additional one-year periods. Bids are due by April 4, 2022, and the Board will award the contract(s) to the lowest responsive and responsible bidder(s). The required services must comply with all applicable federal, state, and local laws and regulations, including fingerprinting and background check requirements for personnel working with students.

The IFB requires a minimum 15% Minority Business Enterprise (MBE) participation. The contract is considered non-exclusive, and the Board does not guarantee any usage. The IFB does not specify any incumbent vendors or current contractors, nor does it provide information on award values or budget ranges. The attached Bid Form (Attachment A) lists the various event production services and equipment required, but does not include any pricing details or other financial terms.