RFP 02-26 Well Assessment and Rehabilitation Services

New Smyrna Beach Utilities, a political subdivision in Volusia County, Florida, is soliciting proposals through RFP 02-26 for water well assessment and rehabilitation services on an as-needed basis. The procurement seeks qualified firms licensed in Florida to provide comprehensive services for their water treatment system, which includes four wellfields with 23 active Upper Floridan aquifer production wells. Required services encompass initial well assessments with written inspection reports, rehabilitation and repair services, emergency response with 24-hour mobilization capability, well disinfection, and site restoration. The proposal evaluation will be conducted on a 100-point scale, considering technical qualifications (20 points), project team experience (20 points), capability and past performance references (20 points), location (15 points), pricing (15 points), and completed forms (10 points). Key dates include a proposal deadline of December 10, 2025, at 2:30 p.m., with electronic submissions through VendorLink, and a pre-bid site visit scheduled for November 12, 2025, at 10:00 a.m. at the Glencoe Water Treatment Plant. Proposers must submit detailed fee schedules, including lump sum rates for assessments and emergency services, hourly labor rates, and material/equipment markup limits.

The RFP does not specify specific set-aside designations for disadvantaged enterprises or small businesses. The contract allows for award to one or more firms, with no guaranteed quantity of work, and an initial one-year term with options to extend for three additional one-year periods. Contractors must maintain specific insurance requirements, including $2,000,000 in comprehensive general liability, $1,000,000 in automobile liability, statutory workers' compensation, and $1,000,000 in professional liability insurance. Additional compliance requirements include registration with the E-Verify system, adherence to the Florida Trench Safety Act, and providing one-year workmanship warranties. Specific technical requirements include a preference for Grundfos pumps and motors, mandatory NSF certification for acids, and a prohibition on hydrofluorosilicic acid. While no specific budget range is explicitly stated, contractors must submit detailed pricing schedules with labor rates, material markups (not to exceed 15%), and equipment rental markups (not to exceed 15%).