RFP 01-26 Landscaping Services

The Southeastern Public Service Authority (SPSA) of Virginia has issued RFP 01-26 for comprehensive annual landscaping and grounds maintenance services across 12 facilities serving over one million residents across eight jurisdictions (cities of Chesapeake, Franklin, Norfolk, Portsmouth, Suffolk, and Virginia Beach; counties of Isle of Wight and Southampton). The procurement seeks qualified professional turf and landscape management firms to provide weekly mowing during the growing season (March 1 to December 31) at 3-inch height, trimming, edging, fertilization, weed control, overseeding, tree and shrub maintenance including pruning and pest control, litter removal, and snow/ice removal on a per-occurrence basis. The contract covers SPSA's Regional Office Building in Chesapeake, nine transfer stations, a regional landfill, and two convenience centers. The mandatory pre-bid conference is scheduled for April 20, 2026 at 10:00 A.M. at SPSA's Regional Office Building, with proposals due by 2:00 P.M. on May 8, 2026. The initial contract term is one year with four optional one-year renewal periods, and pricing shall be submitted on the SPSA-provided form with annual costs for each of the 12 locations and a per-occurrence price for snow and ice removal. Proposals will be evaluated on experience (35 points), cost (25 points), owned equipment (25 points), and references (15 points). Qualified contractors must maintain Commercial General Liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, Automobile Liability coverage of $1,000,000 combined single limit, and statutory workers' compensation coverage, and must comply with SPSA's environmental management system (ISO 14001 conforming) and attend a required environmental briefing.

The RFP does not indicate any set-aside designations or restrictions limiting responses to specific types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documents. Contractors must demonstrate integration capability with SPSA's environmental management system (ISO 14001 conforming) and comply with all safety requirements. The contractor will receive twelve equal monthly installments of the contract amount on the 25th of each month, with progress billing permitted, though specific award values or budget ranges are not disclosed in the available documentation. SPSA reserves the right to cancel the contract with 60 days' written notice without penalty and may award to multiple offerors, and the contract may be extended for use by other public bodies through cooperative procurement provisions.