RFP 01-1214-26 Certified Public Accountant Firm for the City of Williamsburg
Closed State & local contract opportunity Posted
- Solicitation number
- RFP-119847
- State
- Virginia
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Travis Dill tdill@williamsburgva.gov (757) 220-6181
Opportunity details come from mvendor.cgieva.com. Updated .
About this opportunity
The City of Williamsburg, Virginia is issuing RFP 01-1214-26 to procure services from a Certified Public Accountant firm with demonstrated experience in local government audits in Virginia. The procurement encompasses two primary service categories: Part A pre-audit services and Part B ongoing accounting services. Pre-audit deliverables include account reconciliations, allowance for doubtful accounts calculations, personal property analysis, unbilled water revenue calculations, compensated absences calculations, GASB 103 implementation assistance, Annual Comprehensive Financial Report (ACFR) preparation support including statistical and supplemental information, year-end adjusting journal entries, and DebtBooks subscription-based information and technology asset lease information input, analysis, and journal entry preparation. Accounting services deliverables encompass general ledger transaction recording in accordance with generally accepted accounting principles, cash balance monitoring and reconciliation across all City funds, electronic banking transactions and transfers, bank reconciliations, credit card activity reconciliation for city-wide revenue applications including web transactions, invoice preparation, accounts receivable monitoring for utility and tax billing, rental property billing, balance sheet account reconciliations, Federal and State grant compliance monitoring and reporting, monthly financial report preparation, and Human Services Department transaction recording and reconciliation. The firm must demonstrate expertise in municipal accounting functions and compliance with state and federal grant requirements. The RFP was posted on May 7, 2026, with a proposal due date of June 4, 2026.
The RFP documents provided do not specify set-aside designations, restrictions on organizational types, disadvantaged enterprise requirements, incumbent vendor information, current contractor details, or contract award values and budget ranges. Additionally, specific evaluation criteria, pricing terms, contract duration, renewal options, and any required technology integration requirements are not detailed in the available excerpts. Prospective bidders should consult the complete RFP document for comprehensive information regarding all procurement conditions, submission requirements, evaluation methodology, and contract terms.
Opportunity text
PROJECT DESCRIPTION The City of Williamsburg, Virginia (the City), is seeking proposals from Certified Public Accountant firms with experience in local government audits in Virginia to perform certain pre-auditing and accounting services. SCOPE OF WORKThe services to be provided include the following; however, additional services may be requested upon mutual agreement.Part A: Pre-Audit Services Scope of Work:• Prepare account reconciliations• Calculate Allowance for doubtful accounts• Analysis of Personal Property• Calculate unbilled Water revenue• Compensated Absences• Assist with the implementation of GASB 103• Assist in the preparation of the ACFR, to include statistical and supplemental information• Prepare year-end adjusting journal entries• Assist with input of subscription-based information and technology asset and lease information into DebtBooks, analyze the DebtBook entries and notes, and assist in preparing journal entries• Other assistance to prepare for the annual audit to be agreed upon during engagement planning.Part B: Accounting Services Scope of Work:• Performs and approves a variety of accounting activities, including the recording of transactions in the City’s general ledgers in accordance with generally accepted accounting principles• Monitors and reconciles cash balances in all City funds and performs all electronic transfers/transactions with banking institutions • Bank reconciliations• Reconciles all credit card activity for all City-wide revenue applications, including web transactions• Prepare various invoices• Monitors monthly summaries from accounts receivable functions, including utility and tax billing, monthly billing of City rental property, and various balance sheet account reconciliations• Ensures compliance with accounting, disbursement, and reporting requirements of Federal and State grants• Prepare monthly financial reports• Records and reconciles Human Service Department transactions and issues fund financial statements• Assists in tracking and recording City fixed assets
Files
| File | Type | Posted |
|---|---|---|
| RFP 01 1214 26 Certified Public Accountant Firm for the City of Williamsburg.pdf |
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