RFP 01 1214 26 Certified Public Accountant Firm for the City of Williamsburg.pdf

This is a Request for Proposals (RFP) issued by the City of Williamsburg, Virginia, seeking Certified Public Accountant (CPA) firms with experience in local government audits in Virginia to provide pre-auditing and accounting services. The scope of work is divided into two primary parts: Part A encompasses pre-audit services including account reconciliations, allowance for doubtful accounts analysis, personal property analysis, unbilled water revenue calculations, compensated absences calculations, GASB 103 implementation assistance, ACFR preparation support, year-end adjusting journal entries, DebtBooks subscription-based information and technology asset lease information input and analysis, and other audit preparation assistance as mutually agreed upon. Part B covers ongoing accounting services including general ledger transaction recording in accordance with generally accepted accounting principles, cash balance monitoring and reconciliation across all City funds, electronic banking transactions, bank reconciliations, credit card activity reconciliation for city-wide revenue applications, invoice preparation, accounts receivable monitoring including utility and tax billing, rental property billing, balance sheet reconciliations, Federal and State grant compliance monitoring, monthly financial report preparation, and Human Services Department transaction recording and reconciliation.

The RFP document does not specify pricing terms, set-aside provisions, incumbent contractor information, response deadlines, or contract duration and renewal options within the available excerpts. The contract will be subject to Virginia's local government procurement regulations and requires bidders to demonstrate specific expertise in municipal accounting functions and compliance with state and federal grant requirements.