RFP #001-2025 Special Education Services

King William County Public Schools (KWCPS) is seeking proposals through RFP #001-2025 for contractual special education services across multiple therapeutic disciplines, including Physical Therapy (PT), Occupational Therapy (OT), Speech Therapy, Vision Services, and Hearing Services. The procurement allows providers to submit proposals for one, multiple, or all service categories, with KWCPS reserving the right to award contracts partially or in full. Providers must be licensed professionals capable of delivering services typically in 30-minute sessions one to two times per week, aligned with individual student Individualized Education Programs (IEPs). Current service levels encompass approximately 13 PT students, 106 OT students, 69 Speech Therapy students, 1 Vision Services student, and 4 Hearing Services students across four schools. Evaluation criteria will assess providers based on certification and licensing (25%), pricing (20%), ability to provide services and collaborate with staff (20%), paperwork and reporting capabilities (20%), and geographic proximity to King William, Virginia (15%). Proposals are due by March 18, 2025, at 4:00 p.m. EST, with the contract term running from July 1, 2025, through June 30, 2026, and potential for four additional one-year renewals.

The RFP does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Current vendors include Allied Instructional Services and Therapy Resources, providing context for the existing service landscape. Providers must maintain specific insurance coverages, including Workers Compensation, Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Automobile Liability ($1,000,000) if applicable. Professional Liability Insurance requirements specify a minimum of $2,150,000 per occurrence and $4,250,000 aggregate. Billing rates for current services range from $55/hour for Speech-Language Pathology Assistants to $80/hour for Speech-Language Pathologists and Deaf/Hearing specialists, with Occupational and Physical Therapy services priced at $74.50/hour. The district will provide laptops for full-time staff, testing materials, office supplies, and a dedicated speech room. While no specific total contract value is mentioned, the diverse service requirements and student population suggest a substantial potential contract opportunity for qualified providers.