RFP 001-2025 Addendum.pdf
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- Attached to
- RFP #001-2025 Special Education Services
- Solicitation number
- 88173
- Issued by
- James City County, Virginia
About this file
This is an addendum to RFP 001-2025 issued by King William County Public Schools (KWCPS) for Special Education Services, dated February 21, 2025. The RFP seeks providers for Physical Therapy, Occupational Therapy, Speech Therapy, Vision Services, and Hearing Services, with proposals due on March 18, 2025. Services must be provided in-person, with virtual supervision allowed for Speech-Language Pathology Assistants (SLPA). The maximum weekly hours for positions is 40 hours, and providers must have Professional Liability Insurance of at least $2,150,000 per occurrence and $4,250,000 aggregate.
Current bill rates for similar services are: OT/PT at $74.50/hour, Deaf/Hearing at $80/hour, SLPA at $55/hour, SLP at $80/hour, and Speech Office Hours at $60/hour. The district will provide laptops for full-time staff, testing materials, office supplies, and a dedicated speech room. Allied Instructions Services and Therapy Resources are the current vendors. Vendors must submit valid license numbers and background checks with their proposals. The district accepts credit card payments without fees or ACH payments, and allows service delivery during academic hours including elective periods. Vendors may propose alternative rate structures including flat rates for assessments and additional services.
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Text version
Special Education Services
RFP 001- 2025
Addendum
2/21/2025
1. Would you consider virtual (teletherapy) SLP services, or are services strictly on-site/in-person under this RFP? SLP services will be in person. If a supervisor that is working virtually with the SLPA and the student, that will be acceptable.
2. Will the district accept SLP-CF candidates for speech pathology positions? This would be appropriate depending on where the candidate is in their program and how much supervision the candidate would require.
3. Can the district please provide information and current bill rates for contracts in place for similar services? OT/PT -$74.50/hr., Deaf/Hearing - $80/hr., SLPA - $55, SLP - $80/hr. and Speech Office Hours - $60/hr.
4. Can the district please describe the supplies and materials that contracted providers will have access to at the district (Wi-Fi, computer access, testing material, office supplies, etc.)? If full-time they would have a laptop; testing materials will be provided;
2 county laptops would be accessible for therapy and office supplies would be provided.
A separate speech room is provided.
5. What are the maximum allowable weekly hours for each position requested in this solicitation? 40 hrs.
6. For the signature of the "State Corporation Commission Form (SCC)." Which specific document are you referring to? Proof that you have the ability to work in the Commonwealth of Virginia
7. The Due Date/Deadline for proposals is written as 3/6/2025 under the Proposed Calendar of Events and 3/18/2025 under the Submittal Requirements on page 2. Can you clarify the due date and time for proposal submission (e.g., 3/6/2025 by 4 PM ET or 3/18/2025 by 4 PM ET)? The Due Date will be 3/18/2025
8. Would the district accept electronic signatures as part of the physical, sealed proposal submission? Yes
9. Do you require or prefer the vendor to have a physical office in Virginia or relative to King William, Virginia to earn the 15% listed in the evaluation criteria? Prefer
10. As an agency, samples of goals and objectives, evaluation reports, progress reports, and plans of care would differ across each of the vendor's service providers. Can these samples be provided only after an award when service providers are assigned to perform services for KWCPS? No, this will be part of the evaluation process
11. To clarify the insurance limits on page 12, can you confirm if you require the service providers under this RFP to have a Professional Liability Limit of at least $2,150,000 per occurrence and $4,250,000 aggregate? Correct
12. In addition to hourly rates, can the vendor include details regarding other rate structures, such as flat rates per assessment/service and other additional fees? Yes
13. Do you require resumes of potential service providers upon submission, and if so, would the district consider blind resumes with full names and license numbers withheld to protect their privacy? We need the valid license number and a valid background check
14. As proof of the completed SCC, would you accept the online verification from the Virginia SCC - Clerks Information System that shows the active SCC number? Yes
15. It is understood that KWCPS reserves the right to make multiple awards. Does the district currently anticipate awarding more than one vendor based on its needs? We will not know if this will be needed until we see submissions.
16. If the vendor does not accept credit card payments, would the district pay for services through ACH/electronic transfer or by check? We can pay with credit card, as long as there is not a fee associated with the transaction. If a fee is added, we can make payment using ACH.
17. Would the vendor be disqualified it it outlines its requested exceptions to the RFP with the proposal for the district's review and consideration? No, you will not immediately be disqualified; however, not being able to meet the full needs of the division will affect the vendors score.
18. What are the names of your current vendors, and are you satisfied with your current vendors? Allied Instructions Services and Therapy Resources
19. Would the district provide its students the hardware (e.g., computer, webcam, headsets, etc.), test kits, supplies, and other materials needed for services? All student needs will be taken care of by the Division.
20. Does the district allow students to be pulled out for OT/PT/SLP service delivery during any part of the academic day, for example, during elective classes? Yes
21. If not, in the spirit of trying to minimize clinician turnover related to difficulties reaching utilization hours required by the IEP, would the district consider a discussion around guaranteed time? If schools are closed or it’s a half-day they would not receive a full 40 hours
22. Is the district satisfied with current service providers? Are they able to fulfill all referral requests? Yes. Yes.
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