RFI: PDF Review and Conversion to Meet WCAG 2. 1 Level AA Standards

The Oregon Department of the State Fire Marshal has issued a Request for Information (RFI) seeking services for PDF document remediation to meet Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards. The agency requires assistance in making over 500 PDFs on its website accessibility compliant by April 24, 2026, in alignment with recent changes to Title II of the Americans with Disabilities Act. Potential vendors are expected to provide detailed information about their qualifications, including estimated project timelines, quality assurance procedures, reporting methods, ongoing support options, and compliance guidance. Responses must be submitted electronically to Philip Hofmann by November 14, 2025, at 5 p.m. PST, with submissions limited to a maximum of ten pages. The RFI is primarily a market research effort to identify potential partners and does not guarantee a contract or procurement, with the agency seeking comprehensive capabilities for remediating 500-1,000 PDF documents to meet accessibility standards.

The RFI does not specify any specific set-aside designations or restrictions on responding organizations. All submitted responses will become the property of the Oregon Department of the State Fire Marshal, with a non-exclusive, perpetual license granted for evaluation purposes. Respondents should be aware that cost information is generally not considered confidential under Oregon Public Records Law and may be subject to public disclosure. While no specific budget range is provided, the scope of work involves accessibility remediation for 500-1,000 PDF documents. The agency has explicitly stated that this is not a request for proposals (RFP) and will not obligate the agency to procure services from any particular respondent. Potential vendors are advised to prepare comprehensive responses that demonstrate their technical capabilities, methodology, and approach to meeting WCAG 2.1 Level AA accessibility standards.