RFI No. 25-280-001 entitled "California Wetland and Riparian Area Protection Portal" (CalWRAPP)

The State Water Resources Control Board, in collaboration with nine Regional Water Quality Control Boards, is issuing a Request for Information (RFI) No. 25-280-001 for the California Wetland and Riparian Area Protection Portal (CalWRAPP) project. The procurement seeks Commercial off-the-Shelf (COTS) or Software as a Service (SaaS) systems capable of supporting comprehensive water management functions, including customer relationship management, workflow management, data and document management, geospatial data collection, water permit records management, and data analytics. The system must replace existing disparate tools like the California Integrated Water Quality System (CIWQS) and Electronic Content Management (ECM), with the primary objective of streamlining the Dredge or Fill Program, which currently processes approximately 1,300 permits annually. Key evaluation criteria will focus on functional capabilities across 16 distinct areas, including user registration, application preparation, permit intake and review, inspection scheduling, compliance tracking, and reporting functions. The RFI timeline includes critical dates such as the release on November 3, 2025, with questions due by November 14, 2025, at 12:00 PM PST, and a full RFI response deadline of December 5, 2025, at 12:00 PM PST. Product demonstrations are scheduled for December 16-18, 2025, with an estimated RFI completion date of December 19, 2025.

The RFI does not explicitly specify set-aside designations or restrictions on responding organizations. The system must integrate with multiple external applications, including Microsoft Outlook, ArcGIS Enterprise Portal, California EcoAtlas, Annual Fee Billing System, Fiscal Management Service, and CalEPA Complaints System, and must comply with CROMERR requirements for electronic signature and account registration processes. Respondents are required to complete a comprehensive response worksheet, including service and management questions, functional requirements assessment, and a rough order of magnitude (ROM) cost estimate. While no specific budget range is provided, vendors must submit non-binding budgetary pricing for implementation tasks, three-year maintenance costs, hosting expenses, and annual licensing fees. The State Water Board emphasizes that this RFI is for informational and planning purposes only, does not constitute a binding contract, and will not be used to pre-qualify vendors or determine future procurement awards. Vendors are encouraged to demonstrate experience implementing comparable systems for California state agencies or other government and regulatory entities, and to identify any applicable state purchasing agreements such as the Software Licensing Program (SLP), California Multiple Award Schedules (CMAS), or NASPO ValuePoint.