RFI - michigan lottery field inspections system

The State of Michigan Department of Lottery issued a Request for Information (RFI) numbered 275 19*18 on April 1, 2019, seeking vendor solutions to replace and enhance the current CapStone field inspection application. This procurement involves the development of a comprehensive Field Inspections System capable of managing inspection activity for retailers, organizations, bingos, charity game tickets, special charity games, raffles, halls, and suppliers throughout Michigan. Key functional requirements include remote inspection capabilities, centralized data repository storage, offline data synchronization with the existing CGIS database, complaint tracking, inspection reporting, statistical reporting generation, license tracking, meeting attendance documentation, inspection assignment management, work hour categorization by activity type, electronic license closing forms, and confiscation record tracking. The system must integrate with the State's Windows-based platform and existing CGIS system, which utilizes Microsoft SQL Server Standard database architecture. Vendors were required to submit responses by May 13, 2019, at 5:00 p.m. EST in Microsoft Office Suite 97-compatible formats, addressing their prior experience with similar projects, organizational structure, best practice models, software design and development processes, preferred compensation structures and pricing models, and likelihood of bidding on a subsequent Request for Proposals. The State indicated that responses to vendor questions would be posted on April 29, 2019, and reserved the right to invite selected vendors for oral presentations. The State anticipated issuing a formal RFP within six months of the RFI close and estimated the new system would serve approximately 10 users.

The RFI imposed no explicit set-aside designations or restrictions limiting eligible respondents based on organizational type or disadvantaged enterprise status. The State welcomes vendor applications from outside the United States, including Canada and India, provided they maintain secure infrastructure and can perform work remotely in a secure manner. The current CapStone application and CGIS database are hosted on-premises, and the Department is open to solutions leveraging the Microsoft Office 365 platform, which it currently uses, though it remains flexible regarding data platform location and potential migration from the CGIS database if the new solution meets Lottery's security requirements. Documentation for the current CapStone system will be provided only upon RFP award. No incumbent vendor was identified in the RFI documentation, and the State has allocated funding for this initiative while indicating it does not require external consulting or professional services support. No specific contract award value or budget range was disclosed in the RFI, as this information-gathering phase was intended to support the State in developing program strategy for the subsequent formal RFP process.