RFI - EOWLD Electronic Election Services

The Massachusetts Executive Office of Labor and Workforce Development (EOLWD) and the Department of Labor Relations (DLR) are conducting a Request for Information (RFI) for electronic election services, specifically targeting the implementation of a voting system for transportation network drivers following the passage of Ballot Question #3. The procurement seeks a comprehensive electronic voting solution capable of managing large-scale elections involving over 70,000 voters, with critical requirements including multi-language support, secure voting access through computer and mobile websites, and the ability to conduct elections without direct third-party involvement. Key deliverables include a robust electronic election platform that can manage voter authentication, ballot distribution, vote tallying, and result reporting with high security standards. The RFI is seeking detailed information about system functionality, result management, testing capabilities, and technological innovations, with a particular interest in data security measures and potential AI integration. Important dates include a question submission deadline of February 6, 2025, and a response deadline of February 14, 2025 at 3:00 PM ET, with the expectation that the selected system will be operational by May 1, 2025. Vendors must submit responses electronically through COMMBUYS and are required to provide comprehensive information about their proposed solutions, including implementation costs, maintenance fees, training requirements, and technical support capabilities.

The RFI does not explicitly outline specific set-aside designations or vendor restrictions, and no incumbent vendor is currently providing these electronic election services. While no precise budget range is specified, vendors are requested to provide typical industry costs for system implementation, maintenance, training, and technical support. The procurement is open to technology vendors with expertise in electronic voting systems, with a focus on solutions that can handle large-scale, secure elections for transportation network drivers. The document emphasizes that responding to the RFI does not commit EOLWD to any procurement and does not preclude vendors from participating in future solicitations. The geographical scope is primarily centered on Suffolk County, Massachusetts, though the election system will likely have statewide applicability. Vendors are expected to demonstrate advanced technological capabilities, including secure multi-language platforms, comprehensive voter management features, and potential future-proofing through emerging technologies like AI-assisted election management. The agency is seeking innovative solutions that can reliably and securely manage the complex logistics of a large-scale transportation worker unionization election.