RFB11212025 Hay Harvest/Sale of Hay 150 Acres

The Commonwealth of Kentucky's Department of Finance and Department of Fish and Wildlife Resources is soliciting bids for a hay harvest and sale contract covering approximately 150 acres at the Simon Kenton Wildlife Management Area in Mason County. The procurement requires a qualified bidder to perform comprehensive hay production services, including cutting, baling, raking, and removing hay from the property. Specific contract requirements include liming the fields once during the five-year contract period at a rate of 4 tons per acre, and sowing a Ladino White Clover and Medium Red Clover Mix twice on non-consecutive years using frost seeding methods. Harvesting is permitted from August 1 annually, with all hay removal required by October 1 of each contract year. The bid opening is scheduled for November 21, 2025, at 3:00 p.m. ET, with bids evaluated 100 percent on the revenue amount payable to KDFWR. Bidders must submit a $100 good faith deposit and comply with all specified contract terms and conditions.

The contract does not specify set-aside designations for disadvantaged enterprises and appears open to qualified agricultural or hay production businesses. Successful bidders must maintain Commercial General Liability insurance with $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, naming the Commonwealth as an additional insured. The contract structure allows for an initial one-year agreement with potential renewal options for up to four additional successive yearly renewals, creating a potential total contract term of five years. While specific revenue or budget ranges are not explicitly stated, payment terms require 100 percent upfront payment at contract signing each year based on calculated acreage estimates. The Commonwealth retains the right to withdraw acreage at its discretion for soil and water conservation or wildlife habitat management purposes, with proportional payment adjustments. Year one is designated as a site preparation year, allowing bidders to potentially submit lower per-acre bids for the initial contract period.