RFB-WM-3880 cutaway utility van

The Eastern Municipal Water District (EMWD) in Riverside County, California, is seeking competitive bids for RFB-WM-3880 to procure two new 2025 or newer model year Ford or GM Cutaway Utility Vans with specific service body configurations. The procurement requires vehicles equipped with a 5.0L V-8 engine, meeting California ULEV emissions standards, and featuring comprehensive service body specifications including tapered exterior cab high type bodies, specific interior and exterior configurations, and detailed compartment requirements. Bidders must register on EMWD's e-Procurement website and submit electronic bids, with no hard copies, faxes, or emails accepted. The bid timeline includes key dates: questions are due by 10/1/2025, electronic bids are due by 4:00 PM on 10/15/2025, bid review will occur on 10/22/2025, and supplier recommendation is scheduled for 10/29/2025, with an anticipated contract start date of 11/5/2025. Evaluation criteria will focus on responsiveness to RFB requirements, bidder responsibility, bid price, and any proposed additions, deletions, or exceptions to the terms.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The vehicles must be new, unused, and come with a twelve-month warranty for materials and workmanship, with the successful bidder required to promptly repair or replace any defective equipment at their own expense. Bidders are responsible for all preparation costs, and EMWD will conduct receiving inspection at their Operations and Maintenance Center Warehouse in Perris, California. The district reserves the right to reject bids and potentially purchase up to an additional 100% of the specified quantity within 90 days of the award. While a specific budget range is not detailed, the procurement involves two utility vans with extensive customization requirements, including mounted accessories like a Xantrex Prowatt 3000 Inverter, Wilton Tradesman vise, roof-mounted ladder racks, and LED lighting. The successful vendor must also process a DMV license for exempt status and provide titles to EMWD, ensuring compliance with South Coast Air Quality Management District Rule 1191 and California Air Resources Board certification.