RFB-WM-3830 miscellaneous inventory valves

The Eastern Municipal Water District (EMWD) in Riverside County, California, is seeking bids for Request for Bid (RFB) #3830 to procure Miscellaneous Inventory Valves for warehouse stock replenishment. The procurement encompasses a diverse range of valves including gate valves, check valves, ballcentric plug valves, and butterfly valves, with sizes ranging from 4" to 36". Bidders must provide new, unused materials with the most recent engineering design, adhering strictly to EMWD's Approved Materials List. The contract will be awarded for a 5-year term, with vendors required to deliver orders within five business days to EMWD's warehouse in Perris, California, and maintain an 80% on-time delivery rate and 98% quality rate. Evaluation criteria will focus on responsiveness to RFB requirements, vendor capability to perform, and competitive bid pricing. Key deadlines include a question submission deadline of July 11, 2025, with electronic bids due by 4:00 PM on July 30, 2025. Pricing will be firm-fixed for the first year, with potential annual price increases limited to a maximum of 3% based on supply price changes, governmental regulations, or consumer price index fluctuations.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the documentation. The historical usage data indicates significant variation in valve type and quantity, with the most frequently used valves being 4" and 6" butterfly valves, 6" check valves, and 6" gate valves. While no incumbent vendors are explicitly identified, the bid emphasizes the importance of using manufacturers from the pre-approved materials list, which includes specific requirements such as NSF certification for potable water system components. EMWD reserves the right to purchase up to an additional 100% of the specified quantity within 90 days following the award date. Though no precise budget range is specified, the 5-year historical usage document provides detailed insights into potential procurement volumes. Vendors must ensure all materials meet California Health and Safety Code 116875 and provide the necessary certifications for potable water system components.