RFB Chatham County Agriculture & Conference Center Mowing
Closed State & local contract opportunity Posted
- Solicitation number
- 454-RFB11032025
- State
- North Carolina
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from evp.nc.gov. Updated .
About this opportunity
Chatham County, North Carolina, is seeking bids for comprehensive lawn maintenance services for the Chatham County Agriculture & Conference Center through a Request for Bid (RFB) process. The procurement requires a contractor to maintain lawn areas once per week during the regular growing season (March 1 to October 31) with a minimum of 36 visits, utilizing both reel and rotary mowers. Specific service requirements include grass mowing, trimming, edging, trash and debris removal, weeding, leaf removal, pruning, plant care, mulch application, seasonal flower and plant installation, and repairs. Mandatory contractor qualifications include a current General Liability Insurance Certificate, Workers' Compensation documentation, a valid NC Pesticide License, North Carolina Irrigation Contractors License, North Carolina Landscape Contractors Certification, current NC Nursery and Landscape Association membership, and Certified Plant Professional status. A mandatory site visit is scheduled for October 24, 2025, at 2:00 PM, with sealed bids due by 2:00 PM on November 3, 2025. The initial contract term is one year, with potential for two additional one-year renewals, totaling a possible three-year engagement.
The solicitation indicates an Equal Opportunity approach with no specific set-aside designations for disadvantaged businesses. Work will be performed Monday through Friday between 8 a.m. and 6 p.m., with monthly property inspections and potential for additional work bidding. The bid form requires contractors to provide lump sum pricing for mowing, annual mulch application, and quarterly flower/plant installation. The contract includes provisions for annual pricing reviews based on market conditions, particularly fuel costs, which require mutual agreement for any adjustments. While specific budget ranges are not explicitly detailed, contractors will submit comprehensive pricing for the full scope of maintenance services. The county reserves the right to evaluate bids based on comprehensive service capabilities, qualifications, and pricing competitiveness. Monthly inspections and performance evaluations will be conducted to ensure adherence to the contract's detailed maintenance specifications and service standards.
Opportunity text
Chatham County is seeking bids to maintain the lawn areas at the most beneficial level for turf once per week during the regular growing season (generally between March 1 and October 31) and as needed in the off season, for a minimum of 36 visits. All turf areas shall be mowed 7-10 days as needed or as weather permits. A reel mower will be required for the courtyard and areas between the building and the sidewalk on the south side and west side. Rotary mowers for other locations on the site will be acceptable. The scope of services also includes trimming, edging, trash and debris removal, cleaning, weeding, leaf removal, pruning and plant care, mulch application, seasonal flowers and plant installation, and repairs.
Files
| File | Type | Posted |
|---|---|---|
| RFB-CCACC Mowing FY26_FINAL.pdf |
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