RFB - as-need commissary items

San Diego County Sheriff's Office is requesting bids on as-needed commissary items for incarcerated individuals, with bids due December 1, 2026 and questions due October 27, 2026. A 15% price preference applies to Small-Local Businesses that complete the required self-certification form, with the preference amount capped at $150,000.

The scope covers approximately 475 line items spanning candy, snacks, chips, protein items, prepared foods, beverages, condiments, personal care products, hygiene items, and office supplies. Offerors may bid on individual line items for which they desire consideration. Estimated quantities range from 50 units for specialty items to 550,000 units for high-volume items. Brand names are specified where required; equivalent products are acceptable where unspecified.

The contract term is one year (base period January 1, 2027 through December 31, 2027) with four optional one-year renewal periods. All prices must be fixed throughout contract performance and are not subject to adjustment except as explicitly stated in the agreement. Pricing will be evaluated on a per-line-item basis. Award will be made to the lowest responsive, responsible bidder(s), with bids subject to acceptance within 120 days after bid opening.

All delivery must be F.O.B. destination to the East Mesa Central Warehouse, including freight and delivery charges unless separately itemized. Delivery must occur within 48 hours of order placement during hours of 7:00 a.m. to 2:00 p.m., Monday through Friday. The vendor must accept the County Procurement Card for all orders under $5,000 and provide replacement products for damaged or incorrect items within one business day at no cost to the County. No minimum order quantities apply, and the County will not be liable for excess inventory.

The County will conduct a virtual public bid opening following the December 1 submission deadline.