Purchase and Delivery of Milk and Dairy Products

The County of Orange Sheriff-Coroner is soliciting electronic bids under IFB #060-3172003-MB for a standing contract to purchase and deliver milk and dairy products to county jail kitchens, with bids due December 4, 2026 at 4:00 p.m. The solicitation applies a 5% evaluation preference deduction for County of Orange Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certified bidders, increasing to 8% for bidders holding both certifications.

Scope covers American pre-sliced cheese, cheddar pre-shredded cheese, skim/nonfat milk in pint containers, non-dairy creamer, and trans fat-free margarine. Products must be pasteurized, fortified with Vitamin D and Vitamin A, and meet California Department of Food and Agriculture standards, with at least seven days of shelf life remaining at delivery. Contractors deliver in refrigerated trucks at 41°F or lower, Monday through Friday between 7:00 a.m. and 3:00 p.m., within seven working days of order. Delivery points include Commissary Operations in Anaheim, CMJ/Food Services in Santa Ana, Theo Lacy Facility in Orange, and Musick Facility in Irvine, and the model contract covers five county jails. Personnel with facility access require security clearance, background checks, and drug screening, and may not contact inmates. Required insurance includes commercial general liability of $1 million per occurrence and $2 million aggregate, automobile liability of $1,000,000 combined single limit, and employers' liability of $1,000,000 per accident or disease, with the County as additional insured. Bidders must submit references, business licenses, D-U-N-S and UEI numbers, a W-9, and certifications covering debarment, non-collusion, and campaign contributions. The solicitation attaches performance and labor-and-material payment bond forms and an anti-lobbying certification.

Pricing must remain firm and tracks the State Department of Food and Agriculture Milk Stabilization Bureau's minimum Class 1 Market Milk prices for Southern California plus the vendor's profit margin. Price adjustments follow state announcements and require written requests within seven days of each newsletter release. The initial term begins June 1, 2027 for three calendar years, with no automatic renewal absent Board of Supervisors approval. Other County departments and qualifying governmental entities may use the contract under a Cooperative Program, and the County receives a 2% administrative rebate on subordinate contract sales. The County awards to the lowest responsive, responsible bidder, and bids remain valid for 365 days after the closing date. Submissions must go through the County's OpenGov eProcurement Portal, and questions must go through the solicitation's Q&A section.