RFB-89-25 Re-Ad of RFB-5-25 KCTCS Fire Alarm System Upgrade

The Commonwealth of Kentucky's Division of Engineering and Contract Administration, on behalf of the Kentucky Community and Technical College System (KCTCS), issued Request for Bid (RFB) RFB-89-25 (a re-advertisement of RFB-5-25) soliciting qualified contractors for a fire alarm system upgrade project at KCTCS Hopkinsville and Paducah campuses. The procurement encompasses comprehensive upgrades and equipment replacement of fire alarm systems across multiple buildings, including installation of fire alarm control panels, communication systems for monitoring and reporting, additional fire alarm devices to expand system coverage, and associated power and network infrastructure. Key project requirements include replacement of all existing fire alarm devices incompatible with new addressable control panels in specified buildings, with work at Hopkinsville campus buildings including Technology Center (Building 904) and Emerging Technology Center (Building 909), and at West Kentucky Campus buildings including Waller Hall (Building 1603), Matheson Learning Center (Building 1607), Crounse Hall (Building 1608), Allied Health Center (Building 1611), and Emerging Technology Center (Building 1656). The original bid was due October 17, 2024, at 1:30 p.m. Eastern Time, with a final deadline of October 22, 2024, at 1:30 p.m. Eastern Time per Addendum Five. A mandatory site visit was held on October 2, 2024, at 3:00 p.m. Central Time at the Learning Resource Center building (720 North Drive, room 103) in Hopkinsville with Richard Boggs as the KCTCS contact. Electronic bid submissions are required exclusively through the Commonwealth's eProcurement system (Vendor Self Service), with bidders required to register 24 to 48 hours prior to submission; all project documents and specifications are available at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com. The substantial completion deadline is 210 days from contract commencement with final completion 30 days thereafter. Primary points of contact include Purchasing Agent Susan Ward (502-226-0335, susan.ward@ky.gov), Project Manager Tony Yates (502-229-9759), and Consultant Bill Sharp with CMTA, Inc. (859-253-0892).

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors, nor do they identify specific required qualifications beyond general contractor licensing and bonding requirements. The project incorporates existing fire alarm infrastructure and requires compatibility with current electrical systems across multiple campus buildings, with specific allowances including $1,000 per location for setup and programming of new communicators payable to Premier Fire & Security and $3,800 per building for elevator inspection fees where elevators are present. Contractors must include all associated labor for elevator inspections and assistance in their base bid, with allowance funds reserved solely for elevator company payments. The bid documents do not explicitly state an estimated contract value or budget range; however, bidders must enter $0.00 for the contract amount in the eProcurement system with the actual contract amount submitted on the Official Bid Document. All bids will be subject to public bid reading via conference call on the opening date at 2:30 p.m. Eastern Time, with results posted to https://www.stateofkyplanroom.com following bid opening and review.