RFB-86-24 TAB HVAC Upgrades Kentucky School for the Deaf

This Request for Bid (RFB-86-24) is a construction services procurement issued by the Commonwealth of Kentucky's Department for Facilities and Support Services, Division of Engineering and Contract Administration, for Testing, Adjusting and Balancing (TAB) services related to HVAC upgrades at the Kentucky School for the Deaf (KSD) located in Danville, Kentucky (Breathitt County jurisdiction). The scope of work encompasses comprehensive testing, adjusting, and balancing of both water and air systems, including new chillers in Kerr Hall, cooling towers in Brady Hall, rooftop HVAC units, energy recovery units, exhaust fans, and terminal heating units in Thomas Gym. The successful contractor must be a current member of a nationally recognized balancing organization such as the Associated Air Balance Council (AABC) or National Environmental Balancing Bureau (NEBB) and must provide proof of certification for air, water, sound, and vibration work as applicable. Deliverables include preliminary TAB reports, final TAB reports (three copies to the Architect-Engineer and one copy to the Project Manager), a National Project Performance Guaranty certifying compliance with specifications and national standards, attendance at project progress meetings, participation in equipment start-up procedures, and participation in TAB verification and owner training. The bid submission deadline was September 27, 2023, at 10:30 a.m. Eastern Time, with electronic submission required through the MOVEit secure file transfer system; bids were to be submitted as a single combined PDF document with a five percent bid guaranty, and a public bid reading by conference call was scheduled for 11:00 a.m. Eastern Time on the same date. The contract is structured on a lump sum base bid with required unit prices for testing and balancing technician labor (hourly rate), additional trips to the job site (per trip rate), and special tools (hourly rate), with project phases culminating in substantial completion on November 29, 2023, and final completion on December 29, 2023.

The procurement is subject to Kentucky Workers' Compensation requirements and reciprocal preference for Kentucky resident bidders, with preference also given to Qualified Bidders or the Department of Corrections, Division of Prison Industries. Bidders must submit sworn affidavits regarding resident bidder status, campaign finance law compliance, and vendor violations within the past five years in categories including taxes, wages and hours, occupational safety and health, unemployment insurance, and workers compensation, and are required to demonstrate good faith efforts to utilize disadvantaged business enterprises, minority-owned vendors, women-owned business enterprises, and service-disabled veteran-owned businesses. The contract incorporates standard Kentucky Commonwealth General Conditions requiring 100 percent Performance Bonds and Payment Bonds from a surety company authorized to do business in Kentucky, minimum general liability insurance of $1,000,000 per occurrence, compliance with the Kentucky Equal Employment Act for contracts exceeding $500,000, and warranty of all equipment, materials, and workmanship for twelve months after final completion. The identified contractors involved in the project include the general contractor (Marrillia), mechanical contractor (Prewitt Mechanical Contractors, Inc.), controls contractor (Trane), commissioning agent (FCG), and the owner's project manager (Tony Yates, Division of Engineering and Contract Administration). Payment is structured on a progress basis with up to 90 percent of the contract amount available pending acceptance of completed work by the design engineer, with the remaining 10 percent contingent upon final acceptance; the specific contract value or budget range is not disclosed in the solicitation documents.