C9WW TAB SPECIAL CONDITIONS.pdf
PDF 145 KB Posted
- Solicitation number
- RFB 785 2400000146 1
- Issued by
- Breathitt County, Kentucky
About this file
This document is a Special Conditions section for HVAC Testing, Adjusting & Balancing (TAB) Services prepared by the Kentucky Department of Education (KDE) for the KSD HVAC Upgrades project in Danville, Kentucky under RFB 97-23. The project involves the replacement and upgrade of HVAC equipment and distribution systems at multiple facilities within the KSD district, including the Physical Education Facility, Thomas Hall, Kerr Hall, and Brady Hall. The scope encompasses testing, adjusting, and balancing services following equipment installation by the mechanical contractor. The TAB contractor is required to attend project progress meetings, participate in equipment start-up procedures, complete checkout and start-up plans, provide preliminary TAB reports, participate in owner training, and participate in TAB verification. The project is structured in phases due to equipment delivery schedules, with a substantial completion date of November 29, 2023, and a final completion date of December 29, 2023 for both the general contractor and TAB contractor. Unit prices are required for three line items: test and balancing technician labor (per hour), additional trips to the job site (per trip), and special tools (per hour).
Payment is structured on a progress basis with the TAB contractor able to submit invoices for up to 90 percent of the contract amount pending acceptance of completed work by the project's design engineer, with the remaining 10 percent contingent upon final acceptance. All invoicing and reports must be submitted through the eCommunications platform and directed to kristi.sharp@ky.gov. The project involves coordination among multiple entities, including the general contractor (Marrillia), mechanical contractor (Prewitt Mechanical Contractors, Inc.), controls contractor (Trane), commissioning agent (FCG), and the owner's project manager (Tony Yates, Division of Engineering and Contract Administration). There are no allowances included in the project, and the TAB agency is responsible for documenting all time spent, including repeated testing due to equipment readiness issues or failed tests, which will be back-charged via change order to the general contractor's contract.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| MOVEit Instructions for Vendor 7-12-22.pdf | ||
| Final_RFB_785_2400000146_1_SO_FORM.PDF | ||
| Official Form of Proposal.pdf | ||
| COMBINED PARTS II-VII.pdf | ||
| Notice to Contractors.pdf | ||
| KSD HVAC TAB Specs.pdf |
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Text version
HVAC TESTING, ADJUSTING & BALANCING SERVICES
KSD - HVAC Upgrades
RFB 97-23
Danville, Kentucky
Account No: 540C9WWSD0900
SPECIAL CONDITIONS 01000 A - 1
DIVISION 1 – GENERAL REQUIREMENTS
SECTION 01000 A - SPECIAL CONDITIONS for TAB Work
Re: KSD HVAC Upgrades
Account #: 540-C9WW-SD09-00
Index:
1. Project Information / Scope
2. Related Documents and Information
3. TAB – Additional Services
4. List of Unit prices
5. Coordination and Participation
6. Substantial and Final Completion Dates
7. Payment
8. Project Directory
1. PROJECT INFORMATION / SCOPE:
A. Project Description: This project involves replacement and upgrade of most HVAC equipment and some of the distribution and support systems at the KSD Physical Education Facility, Thomas Hall, with exception of the relatively new low pressure steam boiler plant. Also included are the replacement of the outdoor, air-cooled, HVAC chiller at Kerr Hall and the closed-circuit evaporative cooler for the Brady Hall closed-loop water source heat pump system. Due to equipment delivery project will be completed in phases.
2. RELATED DOCUMENTS AND INFORMATION:
A. Project Documents (plans and specifications) and related information for this project is available on DECA’s eCommunications web site hosted by Lynn Imaging.
B. After award of the TAB Contract, the successful bidder will receive a “Link” for access to the web site for the above referenced Project.
C. It is the Responsibility of the TAB Agency to review all Project Documents and coordinate their work with the GC (General Contractor), and the Commissioning Agency for the Project.
3. ADDITIONAL SERVICES:
A. The TAB Agency shall include in their Bid the following.
a) Additional Services:
Attend Project Progress Meetings as needed
Un-anticipated Services:
RFB 97-23
SPECIAL CONDITIONS 01000 A - 2
i. Work not anticipated in the Base Bid Documents. This may include repeated testing due to the equipment not being ready for/or passing the initial tests; ad-ditional services requested by the Owner or Engineer. ‘
B. Posting Daily Reports in eComm:
a) The TAB Agency shall document their time spent in Daily Reports Log.
b) TAB Agency shall post their Daily Reports Weekly under workflow “7.2 AE/ Owner Observation
Reports” in eComm (eCommunications) for this Project.
c) The TAB Agency shall indicate in their Project Log which items are repeats of work, not ready, failed, etc, as this time will be back-charged by Change Order from the GC’s Contract.
d) There are no allowances in this project.
4. LIST OF UNIT PRICES:
A. Unit Prices shall include furnishing all labor, materials, supplies, services and all items of cost, and overhead and profit for the Agency and any Subcontractor involved. Unit Prices shall be used uniformly without modification for either additions or deductions.
Description of Work Quantity Unit Price
TEST AND BALANCING TECHNICIAN 1Hour $ /Hour
Additional Trips to Job Site 1Trip $ /Trip
Special Tools 1Hour $________/Hour
5. Coordination and Participation:
C. Coordination with GC and the HVAC Contractor:
a) The TAB Agency is responsible for certain aspects for this project including, but not limited to the following:
i. Completion of Checkout and Start-up Plans
ii. Participation in equipment start-up
iii. Providing draft/pencil copies of preliminary TAB reports as systems complete TAB pro-cedures
iv. Participation in Owner Training
v. Participation in TAB Verification.
6. SUBSTANTIAL AND FINAL COMPLETION DATES:
A. Project Completion dates for the GC (General Contractor):
• Substantial Completion date 11/29/23
• Final Completion date is 12/29/23.
RFB 97-23
SPECIAL CONDITIONS 01000 A - 3
• However due to equipment deliveries TAB may be need to be completed at each building at different times.
B. Project completion date for the TAB Contractor:
• Final Completion is 12/29/23
C. The TAB Agency is responsible for coordinating their work with the project schedule through the Pro-ject’s General and Mechanical Contractors and the Commissioning Agency.
7. PAYMENT:
A. The TAB Agency may submit invoicing for partial payments up to 90% of the contract amount pending the acceptance of the completed work by the A/E Project Design Engineer.
B. The TAB Agency may submit invoicing for remaining 10% of their contract contingent upon final ac-ceptance of the completed work.
A. Invoicing and change orders should be emailed to kristi.sharp@ky.gov. Reports should be loaded in eCommunications.
a) To post a Report go to your Dashboard in eComm; find this Project by RFB #; pick “Item Logs” (from the blue bar); pick “6.12 Invoice for TAB Services” from the dropdown menu; post your report, and then pick “save and submit to next step”.
b) The TAB Report will then go to the Project Engineer for either: review, comments and revert back one step, or approval.
c) The TAB Agency will receive payment, after acceptance of the TAB Report by those in the eComm Workflow.
8. PROJECT DIRECTORY:
Agency:
Project Manager: Walter Hulett
KDE
Walter.hulett@education.ky.gov
Engineer:
GRW
Bill Brewer Phone 859 223-3999 bbrewer@grwinc.com
Commissioning Agent
FCG
Jim Magee
(859) 221-5838 jim@facomgrp.com
RFB 97-23
SPECIAL CONDITIONS 01000 A - 4
General Contractor (GC):
Marrillia Brian Stakelin Phone (859) 420-4729 bstakelin@marrillia.com
Mechanical Contractor:
Prewitt Mechanical Contractors, Inc.
David Prewitt Phone 859-255-9769 david.prewitt@prewittmechanical.com
Controls Contractor:
Trane
Owner Project Manager(s):
Tony Yates Division of Engineering and Contract Administration Bush Building 403 Wapping Street Frankfort, KY 40601 Mobile: (502) 229-9759 Tony.yates@ky.gov mailto:bstakelin@marrillia.com mailto:Tony.yates@ky.gov
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