RFB-7456 - To provide machine shop fabrication services as needed

The City of Yonkers Bureau of Purchasing is seeking machine shop fabrication services through RFB-7456, a twelve-month contract with potential renewal for an additional year. The procurement targets a vendor to provide on-call machine shop fabrication and repair services for the Vehicle Maintenance Department, with an estimated requirement of 1,000 labor hours annually. Specific deliverables include fabricating mechanical parts, performing repairs at City garage locations and the vendor's own facility, with mandated pickup and delivery within 24 hours of notification. Bidders must submit a firm, fixed labor rate and provide detailed job estimates including anticipated labor hours and material costs. The formal bid submission is due on June 6, 2025, at 2:00 PM, with proposals to be submitted to the Purchasing Office located at One Larkin Center, 3rd Floor, Yonkers, NY 10701. Key vendor qualifications include the ability to provide safety devices, comply with applicable regulations, and offer a 12-month warranty on workmanship. Evaluation will likely focus on labor rates, responsiveness, and comprehensive service capabilities.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The total estimated contract value is approximately $85,000, which includes an estimated $14,000 for materials annually. The City has specified that no markup will be permitted on materials, and invoices must include detailed documentation such as service date, work description, parts used, and labor hours. Vendors will be required to complete several mandatory certifications, including non-collusive bidding documentation, Iran Divestment Act compliance, and a vendor background questionnaire. While no incumbent vendor is mentioned, the contract suggests an ongoing need for flexible, responsive machine shop services for municipal vehicle maintenance. The procurement allows for potential 12-month contract renewal, indicating the City's interest in establishing a long-term service relationship with a qualified vendor who can consistently meet their mechanical fabrication and repair needs.