RFB-49-24 KCTCS Upgrade Fire Alarm Maysville CTC

The Commonwealth of Kentucky's Division of Engineering and Contract Administration, on behalf of the Kentucky Community & Technical College System (KCTCS), is soliciting competitive bids for a fire alarm system upgrade project at Maysville Community & Technical College in Maysville, Kentucky (RFB-49-24, RFB-785-2400000063). This general construction services procurement requires the contractor to design and install upgraded fire alarm systems across six buildings—Denham, Administration, Library, Calvert, Tech, and Science—with new fiber connections linking each system. Key deliverables include installation of new fire alarm notification and initiation devices with unit pricing required for each device type, provision of an input module to monitor existing sprinkler and supervisory switches, removal of abandoned conduit and wiring within project scope, supply of comprehensive Operations and Maintenance Manuals, permit documentation, and record drawings prior to final completion. The contractor must achieve substantial completion within 180 calendar days from the executed contract date and final completion within 30 additional calendar days, with liquidated damages assessed at $500 per calendar day for delays beyond substantial completion and $250 per calendar day beyond final completion. All contractor-provided software for new fire alarm systems must include two years of support and a two-year warranty contract to the owner. Additional requirements include coordinating work phasing with facility operations during building occupancy hours, scheduling power service outages at least one week in advance, and providing office space, staging, parking, and portable toilet facilities. The original bid opening was scheduled for October 24, 2023, but was rescheduled to November 14, 2023, at 10:30 a.m. Eastern Time, with a public bid reading via conference call at 11:00 a.m. A mandatory site visit occurred on August 23, 2023, at 1755 U.S. 68, Maysville, Kentucky 41056.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Bidders must submit bids electronically through the Owner's Document Collaboration System (eCommunications) and MOVEit secure file transfer, with submissions sent to the Bush Building, 403 Wapping Street, 1st Floor, Frankfort, Kentucky 40601; online bidding is prohibited. Bid documents, specifications, and drawings are available through the State of Kentucky Plan Room (stateofkyplanroom.com) at no charge for digital downloads, with optional paid hard copy options available through Lynn Imaging. Contractors must clearly identify their firm's position as prime bidder, miscellaneous subcontractor, material supplier, or other entity, and all bid forms must be completely filled out upon submission. The contractor will integrate with existing building infrastructure, including coordination with facility operations and the provision of fire alarm monitoring service by the owner. The project engineer of record is Kohrs Lonnemann Heil Engineers, Inc., with Nathan Lewis serving as project manager and Carl Kratzer as the owner's project manager for the Division of Engineering and Contract Administration. No specific budget range or award value is disclosed in the solicitation documents reviewed.