Addendum Three.pdf

COMMONWEALTH OF KENTUCKY

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

INVITATION TO BID NO: RFB-49-24

FOR: Fire Alarm Upgrade Maysville Community & Technical College Kentucky College & Technical College System Maysville, Kentucky

DATE: October 31, 2023

RFB-785-2400000063

ADDENDUM NO. Three (3)

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL BECOME BINDING

UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THIS INVITATION TO BID.

Item 1: Refer to addendum to be distributed by Lynn Imaging for all additions, deletions, and/or changes to specifications and/or drawings.

END OF ADDENDUM

Invitation to Bid No. RFB-49-24 For: Fire Alarm Upgrade Maysville Community & Technical College Kentucky College & Technical College System Maysville, Kentucky

Susan Ward, Statewide Procurement Analyst II Division of Engineering and Contract Administration

KOHRS LONNEMANN HEIL ENGINEERS, INC

FT. THOMAS, KENTUCKY

LEXINGTON, KENTUCKY

LOUISVILLE, KENTUCKY

COLUMBUS, OHIO

800.354.9783

WWW.KLHENGRS.COM

Addendum 3

Project Name: Fire Alarm Upgrades - Maysville CTC Date: October 30, 2023 Project Number: 25281 Client: 470CAP0MV5200

The following modifications to the Bidding and Contract Documents for the referenced project shall hereby be incorporated into the Work described, and their effect on the bidding shall be reflected in the Bidder’s Form of Proposal. Bidder shall verify receipt of Addendum on the Form of Proposal. Bidder is cautioned to read entire Addendum, as a definite order does not necessarily follow, and to check that all pages of Addendum have been included in Bidder’s copy of Addendum.

1. See updated Aids for Advertisement for additional Unit Price spaces and Alternate spaces.

2. See updated Special Conditions Items 8 and 13.

3. Any software required for the new fire alarm systems shall have support for two years.

4. Refer to “Contractor Responsibility” notes 1,2 and 3 for Emergency Responder Radio Coverage.

5. The following line items shall be included with Specification Section 284621.

a. Interruption of Existing Fire-Alarm Service: Do not interrupt fire-alarm service to facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary guard service according to requirements indicated: Notify Owner’s Representative no fewer than two days in advance of proposed interruption of fire-alarm service; Do not proceed with interruption of fire-alarm service without Owner’s Representative’s written permission.

b. Sequencing and Scheduling: Maintain existing equipment fully operational until new equipment has been tested and accepted. As new equipment is installed, label it "NOT IN SERVICE" until it is accepted. Remove labels from new equipment when put into service and label existing fire-alarm equipment "NOT IN SERVICE" until removed from the building. After acceptance of new fire-alarm system, remove existing disconnected fire-alarm equipment and wiring.

6. Any abandoned conduit or wiring associated with the scope of this project shall be removed. Any existing material not associated with the scope of the project is not the responsibility of this contract.

7. All Sprinkler, Flow and Supervisory Switches are existing to remain. Provide an Input module to monitor existing devices.

8. Fire alarm monitoring service shall be Owner provided.

9. Specification Section 284621.11 – 2.1 K shall read. Provide the owner with two (2) years of service contract.

End of Addendum Document

KCTCS Fire Alarm Upgrades - Maysville CTC August 1, 2023

Account# 470CAP0MV5200

Special Conditions for Commonwealth of Kentucky Projects – 10000

SPECIAL CONDITIONS - 10000 Page 1 of 5

Contents

Article Title

‘1 Special Conditions Supplement

‘2 The Project

‘3 Project Contacts

‘4 Times for Completion

‘5 Liquidated Damages

‘6 Temporary Facilities and Controls

‘7 Special Inspections and Testing

‘8 Allowances

‘9 Unit Prices

‘10 Schedule of Additive Alternates

‘11 Additional Project Completion or Close-out Requirements

‘12 Special Project Site Security or Access Required

‘13 Special Delegated Design Requirements

‘14 Other Special Conditions of Contract

Articles

‘1 Special Conditions:

These Special Conditions are a provided as a supplement to the General Conditions in the Specifications.

Special Conditions will also supersede General Conditions where changes are necessary to coordinate with specific project requirements.

‘2 The Project:

These specifications and drawings accompanying them describe the work to be performed and materials to be furnished for the:

Maysville CTC Fire Alarm Upgrade

470CAP0MV5200

Project Description:

The project consists of updating the Fire Alarm Systems for Denham, Administration, Library, Calvert, Tech.

and Science Buildings. New Fiber will connect each Fire Alarm System.

‘3 Project Contacts:

(Refer to Drawings for Company Addresses / Phone Numbers)

SPECIAL CONDITIONS - 10000 Page 2 of 5

In the roles defined by the General Conditions as “Architect” and as used throughout the Contract Documents as the Architect of the work being constructed,, the following firm and its sub-consultants are working under separate contract with the Owner to provide the services under this role:

Engineer/s: Company Name: Kohrs Lonnemann Heil Engineers, INC.

Principal-In-Charge: Robert Lonnemann Project Manager: Nathan Lewis

In the roles defined by the General Conditions as “Owner” and as used throughout the Contract Documents as the Owner of the work being constructed, is the Commonwealth of Kentucky, acting through the Finance and Administration Cabinet, Department for Facilities Management and Support Services, Division of Engineering and Contract Administration. The Owner is solely represented by the following:

Owner: Finance and Administration Cabinet Facilities and Support Services Division of Engineering and Contract Administration Project Manager: Carl Kratzer Executive Director: Scott Baker

In the role defined by General Conditions, “Agency or Using Agency”, is a state government entity which utilizes the work being constructed. This agency is a client of the Owner and advises the Owner on matters related to the project. This Using Agency does not possess the legal authority of Owner:

Using Agency: Department for Facilities & Support Services Project Manager: Mike Blevins Executive Director: Lincoln Farmer

In the roles defined by the General Conditions as “Commissioning Authority” and as used throughout the Contract Documents as the Commissioning Agent of the work being constructed, the following firm is working under separate contract with the Owner to provide the services under this role:

‘4 Times of Completion:

Subject to the conditions of Article ’16 – “Delays and Extension of Time” of the General Conditions, the work to be performed under this Contract shall be completed as follows:

Substantial Completion 120 Calendar Days from date of Executed Contract for Construction. Article ’19.4 of the General Conditions set forth specific requirements of the Commonwealth of Kentucky that are necessary to be fulfilled by the Contractor in order to be determined to have accomplished Substantial Completion by this date. Refer to Article ’11 of these Special Conditions for additional requirements of this specific project required to accomplish Substantial Completion.

Final Completion 30 Calendar Days beyond Substantial Completion. Article ’19.5 of the General Conditions set forth specific requirements of the Commonwealth of Kentucky that are necessary to be fulfilled by the Contractor in order to be determined to have accomplished Final Completion by this date. Refer to Article ’11 of these Special Conditions for additional requirements of this specific project required to accomplish Final Completion.

SPECIAL CONDITIONS - 10000 Page 3 of 5

As indicated in Article ‘4 of the General Conditions, “Construction Schedule”, the following limitations of work times are set forth herein that are to be accounted for by the Contractor in scheduling and sequencing of the work:

Limitations on daily work times: N/A

Work being Performed by the Owner or by Others: N/A

‘5 Liquidated Damages / Damages from Untimely Performance:

In accordance with Article ’19.7 of the General Conditions, the Contractor shall pay the Owner the following identified amount for each and every calendar day of unexcused delay in achieving Substantial Completion and Final Completion beyond the date set for below for each:

Substantial Completion Liquidated Damages are $500 /calendar day for each day beyond the established Date of Substantial Completion until the Actual Date of Substantial Completion is achieved.

(See Article ’19.4 of the General Conditions and Article ’11 of these Special Conditions for requirements for Substantial Completion).

Final Completion Liquidated Damages are $250 /calendar day for each day beyond the established Date of Final Completion until the Actual Date of Final Completion is achieved. (See Article ’19.5 of the General Conditions and Article ’11 of these Special Conditions for requirements for Final Completion).

‘6 Contractor Provided Temporary Facilities and Controls:

Construction Office/Trailer: The contractor will be responsible for Office/Trailer is necessary. Exact location will be determined at Pre-Construction Conference.

Staging / Parking: On-Site Parking will be available to contractors. Exact location will be determined at Pre- Construction Conference.

Portable Toilet Facilities: contractor is responsible for portable toilet facilities unless using agent gives permission to use on site facilities. Determined at Pre-Construction Conference.

Utilities:

Electric: Use Owner provided for Interior work.

‘7 Special Inspections and Testing:

Article ’12 of the General Conditions and the technical specifications of the Contract Documents define and establish the requirements and provisions for Inspection of the Work, Special Inspections performed by others working under separate contract with the Owner, and testing to be provided by the Contractor.

Structural Special Inspections and Testing: N/A

Site Special Inspections and Testing: N/A

SPECIAL CONDITIONS - 10000 Page 4 of 5

Contractor Provided Testing: All other testing required by the Contract Documents are Contractor Provided Testing.

‘8 Allowances included in the Contract Amount:

The Contractor is required by Article ’30 of the General Conditions to include in the Contract Amount the following Allowances:

• Provide allowance per sheet FA0-002

Allowances shall include all necessary materials, costs of delivery, installation labor, tools and equipment necessary to provide the item or services indicated in the Allowance. When the item of work or service is completed, the Contact Amount is modified by Change Order to reconcile the Allowance with the actual cost of the item or service provided. The contractor’s overhead, profit, insurance and bonds, and administrative costs are included in the prescribed markup permitted by Article ’14 of the General Conditions “Changes in the Work” and are not to be included in the Allowance.

‘9 Unit Prices established by the Form of Proposal:

The Contractor is required at time of submitting a bid proposal for this work to provide specific Unit Prices that will be used to add or deduct those specific work items or services by an established unit of measure and the stated price per unit.

Unit prices include all necessary materials, costs of delivery, installation labor, tools and equipment necessary to provide the unit measured item. If a unit price is used in a change to the work by Change Order, the contractor’s overhead, profit, insurance and bonds, and administrative costs are included in the prescribed markup permitted by Article ’14 of the General Conditions “Changes in the Work” and are not to be included in the unit price.

For a schedule of Unit Prices see the “Unit Prices” section of the Bid Form of Proposal.

• Provide unit prices for each type of notification or initiation device shown in the legend on sheet FA0-

002. Provide unit price necessary for a fully functional device. These prices will be used for any missing devices not found during construction that need replacement.

‘10 Schedule of Additive Alternates:

The Bid Form of Proposal includes Additive Alternates that, if accepted by the Owner during review of bids, become a part of the Contract Amount. Additive Alternates are listed in the order which they will be considered and may be accepted by the Owner to be included in the base Contract of the Work. The following is the sequential listing and description of Additive Alternates:

• N/A

‘11 Additional Project Completion or Project Close-Out Required:

Article ’19.4 of the General Conditions “Substantial Completion” defines the specific MANDATORY requirements to be accomplished or provided to achieve Substantial Completion of the Project. In addition

SPECIAL CONDITIONS - 10000 Page 5 of 5 to those requirements, the following requirements are also MANDATORY requirements to be accomplished or provided to achieve Substantial Completion of this Project:

• Contractor to coordinate all phasing/workflow with local building facilities during hours of operation.

• Contractor shall coordinate with using agency all necessary shut down of normal/emergency power service for areas outside of work scope. Schedule the exact date of outage and duration at least one week in advance.

Article ’19.5 of the General Conditions “Final Completion” defines the specific MANDATORY requirements to be accomplished or provided to achieve Final Completion of the Project. In addition to those requirements, the following requirements are also MANDATORY requirements to be accomplished or provided to achieve Final Completion of this Project:

• At the final completion of the project the contractor shall provide all documentation of Operations and Maintenance Manuals, Permit Documentation and Record Drawings of the installation.

• Prior to Final Completion being accepted the contractor shall coordinate and receive acceptance from the Division of Engineering and Contract Administration and the Engineer.

‘12 Special Project Site Security or Access Requirements:

• The contractor shall coordinate any additional requirements for Special Project Site Security or Access Requirements with the Division of Engineering and Contract Administration. Requirements may also include compliance with current recommendations for preventing the spread of COVID 19 corona virus as outlined on the COVID 19 KY web site.

‘13 Special Delegated Design Requirements:

• Fire Alarm Designer will provide complete Engineered design F.A. Drawings approved by AHJ.

‘14 Other Special Conditions of Contract:

• N/A

END OF SPECIAL CONDITIONS

AIDS FOR ADVERTISEMENT

PROJECT DESCRIPTION:

KCTCS Fire Alarm Upgrades - Maysville CTC

The project consists of updating the Fire Alarm Systems for Denham, Administration, Library, Calvert, Tech. and Science Buildings. New Fiber will connect each Fire Alarm System.

UNIT PRICES: Provide per Special conditions and sheet FA0-002

ITEM – DESCRIPTION OF WORK UNIT

Each notification or initiation device 1 each

AIDS FOR ADVERTISEMENT

SUBCONTRACTORS:

BRANCH OF WORK

Electrical

Fire Alarm

MATERIAL LIST

MATERIAL AND/OR EQUIPMENT

Fire Alarm Systems

Fiber