RFB 3869 liebert vertiv 6KVA uniterruptible power supply (UPS) with associated accessories

The Eastern Municipal Water District (EMWD) in Riverside County, California, has issued Request for Bid (RFB) #3869 seeking to procure specific Liebert Vertiv uninterruptible power supply (UPS) equipment. The procurement specifically includes one Vertiv GXT5 Lithium-Ion Online Double Conversion UPS 6kVA, six Vertiv External Battery Cabinets for the Liebert GXT5 LIO UPS, and one Vertiv Basic PDU with 120/208V input/output configurations. EMWD will only be purchasing the equipment, with installation and startup to be completed by other contractors, and no product substitutions will be permitted. Bidders must submit comprehensive product specification sheets and will be evaluated based on responsiveness to RFB requirements, performance capability, and bid price. The solicitation timeline includes a deadline for submitting questions by 4:00 PM on 10/10/2025, with electronic bids due by 4:00 PM on 10/22/2025. Evaluation criteria will include early payment discounts, and bidders must provide two copies of operations and maintenance manuals, preferably in electronic format.

The RFB does not specify any specific set-aside designations or restrictions on responding organizations. The contract includes a five-year warranty period, during which the supplier will be responsible for promptly repairing or replacing any defective equipment. EMWD reserves the right to purchase up to an additional 100% of the specified quantity within 180 days following the award date. Delivery will be made to the Operations and Maintenance Center Warehouse in Perris, California, with specific packaging and labeling requirements. Pricing must be comprehensive, covering all associated costs including labor, equipment, materials, transportation, overhead, travel, profit, insurance, sales taxes, licenses, and incidentals necessary to meet the work requirements. While no specific budget range is explicitly stated, the procurement involves multiple pieces of high-end power supply equipment. The successful bidder will need to provide detailed pricing, including unit prices, lead times, and any additional costs for shipping, tariffs, and taxes.