RFB-29-19 Pecan Grove Enhancement Project Ballard WMA

This Request for Bid (RFB-29-19) was issued by the Commonwealth of Kentucky, Department of Fish & Wildlife, for the Pecan Grove Waterfowl Habitat Enhancement Project at Ballard Wildlife Management Area in LaCenter, Kentucky, located in Anderson County. The procurement seeks construction services classified under Commodity Code 912 (Construction Services, General) to prepare and enhance designated areas at the wildlife management area. The scope of work is divided into four units and includes site preparation, furnishing and placing seed, mulch, fertilizer, inoculant, lime, and other soil amendments, anchoring mulch in designated areas, and managing invasive species in compliance with Ducks Unlimited Construction Specifications 2017 Edition. Key project specifications include a maximum borrow area depth of 18 inches with fill to be used on levees and proposed ditches, acceptance of 3-inch culvert anchors as alternatives to 6-inch anchors, and seeding and mulching applied only to proposed embankments. Construction staking will be performed by Ducks Unlimited, and the Kentucky Department of Fish and Wildlife will mow the site prior to construction. The mandatory pre-bid meeting and site visit were scheduled for September 27, 2018, at 10:00 A.M. Central Time at the intersection of Sallie Crice Road and a gravel lane, approximately 8 miles northwest of LaCenter, Kentucky (GPS coordinates: N 37.152222 W -89.073333). Sealed bids were due by October 9, 2018, at 2:00 P.M. at the Finance Division of Engineering & Contract Administration, The Bush Building, 403 Wapping Street, 2nd Floor, Frankfort, Kentucky 40601, with online bidding prohibited. All bid documents, specifications, and drawings were made available for free download through the State Plan Room at https://www.stateofkyplanroom.com/View/Default.aspx, with hard copies available for purchase. Payment and performance bonds were required within five business days of issuance of the Intent of Award.

The solicitation documents do not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting the types of organizations eligible to respond. Bidders were required to identify their firm's position as prime bidder, miscellaneous subcontractor, material supplier, or other entity, with all documentation to be submitted and processed through the Owner's Document Collaboration System (eCommunications). No incumbent vendors or current contractors were identified in the solicitation materials. The documents do not specify an award value or budget range for this project. For contract administration inquiries, interested parties were directed to contact Margaret MacDonald at 502-564-5182 or Margaret.MacDonald@ky.gov, while project-specific technical questions could be directed to Josh Morgan at 502-782-0320. The solicitation included two addenda (Addendum #2 and Addendum #3) issued on October 2, 2018, which provided modifications and clarifications to the original bid requirements and specifications.