RFB-269-25 DJJ Driveway & Retaining Wall Repair Ashland

The Commonwealth of Kentucky, Department of Juvenile Justice, is soliciting construction bids through Request for Bid (RFB-269-25) for driveway and retaining wall repair services at a Group Home facility located at 1301 West Little Garner Road in Ashland, Kentucky. The project scope encompasses limited site clearing, selective demolition of existing concrete pavement, earthwork, installation of new segmental retaining wall systems, new compacted gravel paving, new heavy duty concrete paving, protective bollards, and site hydroseeding for restoration. Bidders are required to submit sealed bids exclusively through the Commonwealth's eProcurement system by July 17, 2025, at 1:30 P.M. Eastern Time, with a public bid reading to follow via conference call at 2:30 P.M. Eastern Time on the same date. A mandatory site visit was held on June 25, 2025, at 11:30 A.M. Eastern Time; bidders should note that Addendum One permits on-site disposal of earthwork spoils at a designated waste area with slopes not exceeding 3:1 and requires hydroseeding of the spoil area. All project plans, specifications, and drawings are available at no charge through https://www.stateofkyplanroom.com, with hard copies available for purchase from Lynn Imaging at 1-800-888-0693. Bidders must be registered in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, allowing 24 to 48 hours for registration completion, and must submit the Official Bid Document and any required Bid Bond as a single combined PDF attachment, with the contract amount entered as $0.00 in the eProcurement system and the actual bid amount stated on the Official Bid Document. The award will be made to the lowest responsive and responsible bidder based on the competitive sealed bid process.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or specific contract term and renewal options. No incumbent vendors or current contractors are noted in the available documentation. The contract amount will be determined based on submitted bids, with no specific budget range or award value disclosed in the solicitation materials. Key project contacts include Purchasing Agent Susan Ward (Susan.Ward@ky.gov, 502-226-0335), Project Manager Greg Schenck (Greg.Schenck@ky.gov, 502-234-0519), and Consultant Ramona Fry (859-389-6533). The project management and support are being coordinated through Element, a landscape architecture, civil engineering, and planning firm with offices in Lexington and Louisville, Kentucky.