RFB-26-24 W. B. Hollow Projects HP AMLRP Letcher County

The Commonwealth of Kentucky, Division of Abandoned Mine Lands, is issuing Request for Bid (RFB) No. RFB-26-24 for general construction services related to the W.B. Hollow Projects Hazardous Abandoned Mine Land Reclamation Project located in Letcher County, Kentucky. The procurement encompasses two primary sites near Kona, Kentucky requiring slope stabilization and reclamation work. At the Davis Site, contractors must construct a 232-linear-foot reinforced concrete retaining wall ranging from 12 to 8 feet in height with subdrain installation, a 64-linear-foot debris barrier wall, 24-inch pipe replacement, and excavation and backfilling of slide areas. At the Holbrook Site, work includes construction of an 80-linear-foot non-reinforced block wall standing 6 feet high, replacement of 140 linear feet of 36-inch HDPE pipe, excavation of three slide areas with backfill material, and installation of silt checks. Additional required work encompasses mobilization, earthwork (totaling 7,785 cubic yards), utility relocation, subdrain installation, hoe ram services for boulder reduction, landscape restoration, seeding and revegetation, roadway stone installation, and bituminous repair. The bid schedule consists of 33 line items with fixed unit prices for specified items (mobilization at $50,000; utility relocation and landscape allowance each at $10,000) and bidder-submitted unit prices for remaining items. A mandatory site visit meeting was held on August 3, 2023, at 11:00 a.m. Eastern Time with registration at the Hazard AML Office (101 Bulldog Lane, Hazard, KY 41701) and the site inspection at 4:00 p.m. Eastern Time. Bids closed on August 24, 2023, at 10:30 a.m., with submission exclusively through the Commonwealth's eCommunications system; no paper or online bidding submissions were accepted. Bid documents, specifications, and drawings were available for free download through the State Plan Room at stateofkyplanroom.com, with optional paid hard-copy availability through Lynn Imaging.

The solicitation documents do not specify any set-aside designations or restrictions limiting participation to particular types of organizations, disadvantaged enterprises, or minority-owned businesses, indicating this is an open competitive procurement available to qualified prime bidders, subcontractors, and material suppliers. All bidders were required to clearly identify their firm's position and complete all required forms, including authentication of the bid and statement of non-collusion and non-conflict of interest. No incumbent vendors or current contractors were identified in the procurement documents. The project includes provisions for contractors to optionally conduct before-and-after surveying at their own expense, with surveying required to be performed by a licensed Kentucky engineer or surveyor to qualify for volume revisions and incremental monthly payments based on truck counts (with contractors credited at 65 percent of truck capacity volume). Excavated material will be transported to an offsite waste area located approximately 1.93 miles from the primary sites. All contractors must comply with current state COVID-19 guidelines during project execution. While the solicitation documents do not explicitly state a total contract award value or budget range, the fixed costs for mobilization ($50,000), utility relocation ($10,000), and landscape allowance ($10,000), combined with unit pricing for 30 additional line items covering extensive earthwork and materials, indicate a substantial construction project. Contact information for project inquiries is available through Charles Booth of the Division of Abandoned Mine Lands at 606-224-2648 or charles.booth@ky.gov, and Susan Ward of the Division of Contract Administration at 502-226-0335.