RFB 26-04-001 General Fund Vehicles 2026

Bartow County, Georgia is soliciting sealed bids under RFB 26-04-001 for the purchase of 20 Ford vehicles consisting of 14 Ford 4x4 trucks and 6 Ford Explorer 4x4 SUVs to support various county departments including Recreation, Road, Water, Fire, Facilities, Animal Control, and IT operations. The specific vehicles required include five white Ford Explorer SUVs, one black Ford Explorer SUV, two Ford F-250 crew cabs, one Ford F-350 Super Duty crew cab, one Ford F-250 extended cab and chassis, two Ford F-150 extended cabs, one Ford F-150 crew cab, and one Ford F-450 XL crew cab and chassis, all of which must be 2025 model year or current year with no substitutions permitted. All vehicles must include complete manufacturer documentation, full manufacturer's warranty with corresponding commercial warranty benefits if available, owner's manuals, certificates of origin, tag applications, and odometer certificates, with pre-delivery service and adjustments required by the dealer prior to county acceptance. Bid prices must include delivery, all fees, and service charges with no sales tax included due to Bartow County's tax-exempt status. The deadline for submitting questions is February 6, 2026, with addenda to be posted by February 11, 2026, and sealed bids must be submitted by February 20, 2026 at 9:45 A.M., followed by public bid opening at 10:00 A.M. the same day at the Frank Moore Administration and Judicial Building in Cartersville. Award will be made to the responsive and responsible bidder offering the lowest price for each specified item or the lowest total price for all items, with turnaround time considered as a potential evaluation factor, and the county reserves the right to award to multiple vendors.

The solicitation permits local vendor preference claims; vendors seeking this preference must submit a Local Vendor Preference Affidavit of Eligibility with their bid and acknowledge all issued addenda. No incumbent vendors or existing contractors are referenced in the procurement documents. The county will assume responsibility for purchasing all vehicle tags and titles, and delivery to multiple county locations must occur following purchase order receipt. While no specific budget range or award value is disclosed in the available documents, the procurement encompasses the acquisition of 20 vehicles with associated delivery, warranty, and documentation requirements. All contractors must comply with applicable federal, state, and local laws and regulations. Interested vendors should note that Ford vehicles are specified with no alternative manufacturers permitted, which effectively restricts competition to authorized Ford dealers capable of meeting the county's delivery and service requirements.