RFB 26-0036 Portable Toilet Rental and Service (Annual Contract)

The Consolidated Government of Columbus, Georgia is issuing Request for Bids (RFB 26-0036) for portable toilet rental and service contracts to support the Parks and Recreation Department, Public Works Department, and Civic Center. The procurement seeks vendors to provide portable toilets, hand washing stations, and grey water collection containers at various municipal locations with service frequencies ranging from daily to twice weekly depending on rental period and location. Deliverables include complete tank emptying, cleaning, sanitization, restocking of supplies, deodorizing, and exterior cleaning services. The City requires specific quantities: eight standard units for Public Works, sixteen standard and four ADA-accessible units plus four hand washing stations for the Civic Center, and ten standard and ten ADA-accessible units plus ten hand washing stations for Parks and Recreation. All pricing must be submitted on the provided bid form and must include delivery, pickup, and freight charges with standard forty-eight-hour response times and twenty-four-hour response requirements for special events and emergencies. Bids are due May 29, 2026, at 2:30 PM Eastern Time via DemandStar with a virtual bid opening at 3:00 PM, and the City reserves the right to award to the lowest responsive and responsible bidder or by line item. The initial contract term is two years with options to renew for three additional twelve-month periods contingent upon funding appropriations and City Council approval.

Vendors must comply with Georgia's Security and Immigration Compliance Act requirements, participate in E-Verify, and submit a notarized E-Verify Affidavit along with a conflict of interest affidavit. Required insurance coverage includes a minimum of $1 million in general liability and automobile liability. Bid submission documents must include the completed pricing page, insurance checklist, E-Verify affidavit, communication acknowledgment form, federal compliance statement, addenda acknowledgment, contract signature page, product literature, business license, and IRS Form W-9. The City's standard payment term is net thirty days following successful receipt and acceptance of goods or services, with contract pricing fixed for the initial two-year term and any subsequent price escalation requests limited to five percent with supporting manufacturer documentation. No specific set-aside designations or incumbent vendor information is identified in the procurement documents, and no award value or budget range is disclosed in the available materials.