RFB 26-0001 elevator maintenance & repairs services (annual contract)

The Consolidated Government of Columbus, Georgia (Laurens County) seeks qualified vendors to provide comprehensive maintenance and repair services for sixty-seven passenger, freight, and inmate elevators located at various city facilities through RFB 26-0001. The scope of work includes regular preventive maintenance services on a weekly or biweekly schedule, twenty-four-hour emergency call-back services, and miscellaneous repairs and equipment upgrades as requested by the city. Qualified contractors must assign a minimum of two Class 1 elevator technicians certified by the Georgia Department of Labor, maintain comprehensive insurance coverage including $1 million general liability and contractual liability, provide evidence of negative drug testing for all employees with city property access, complete a notarized E-Verify affidavit confirming federal work authorization program participation, and demonstrate prior experience with at least three similar projects within the past three years. The contract term is three years with two optional one-year renewal periods, contingent upon mutual agreement and city council funding approval, with contract pricing fixed for the initial three-year term and any subsequent price escalation requests limited to five percent with documented manufacturer justification. Bidders must submit sealed bids electronically via DemandStar with pricing provided on a monthly and annual maintenance cost basis for each of twenty-two locations by 2:30 PM Eastern Time on May 29, 2026, followed by a virtual opening at 3:00 PM. Attendance at a mandatory site visit on May 13, 2026, at 10:00 AM Eastern at the Columbus Consolidated Government Center (100 E 10th Street, Columbus, Georgia 31901) is required for bid eligibility. Written questions must be submitted at least five business days prior to the May 29 due date, and vendors must acknowledge receipt of Addendum No. 1 with their electronic response to avoid disqualification.

No set-aside designations or restrictions limiting the types of organizations eligible to respond to this procurement are identified in the available documentation. No incumbent vendors, current contractors, or existing technology integration requirements are specified in the solicitation materials provided. The total contract value will be determined upon award and is not disclosed in advance, as the city reserves the right to make award by individual location or in total at its discretion. Award may be withheld entirely at the city's discretion, and the contract is subject to termination for convenience by either party with sixty days' written notice. The city also reserves the right to add or delete elevator locations during the contract period, with additional building costs to be negotiated separately. Prospective bidders should direct inquiries to the Columbus Consolidated Government Finance Department Purchasing Division for specific budget information or clarification on contract value expectations.