RFB 25-0385 landfill scale removal & paving project

New Hanover County, North Carolina has issued a Request for Bids (RFB # 25-0385) for a Landfill Scale Removal and Paving Project through its Recycling & Solid Waste Department. The project involves comprehensive site improvements, including demolishing the existing south side truck scale, disconnecting power infrastructure, removing scale appurtenances, and cutting guard rail posts. Contractors must extend the truck turn and staging areas using a two-lift paving method with intermediate and surface courses, transitioning to existing asphalt, and applying sealcoat and striping to the parking area. Mandatory pre-bid site visits are scheduled for April 7-9, 2025, with attendance at one visit required for bid responsiveness. Sealed bids are due by 3:00 PM EST on Monday, April 21, 2025, and must be submitted via email to Anne McAllister, the Business Officer, with the project name clearly marked. The county will evaluate bids based on lowest price while considering factors such as quality, performance, time specified, past performance, financial stability, and equipment availability. The total contract duration is ninety (90) days from the Notice to Proceed.

The county encourages participation from small, minority, physically handicapped, and women-owned firms and has established a Minority/Women Business Enterprise (M/WBE) program for this procurement. Contractors must comply with E-Verify requirements and provide necessary insurance coverage. The successful bidder will receive salvage rights to materials and can dispose of waste at the New Hanover County landfill at no cost. While specific budget amounts are not detailed in the procurement documents, the county reserves the right to reject any or all bids and will select the most advantageous proposal. The procurement allows for potential integration with existing county infrastructure and emphasizes local business participation. Contractors should be prepared to demonstrate financial stability, equipment availability, and compliance with local and state regulations. The county's procurement approach appears designed to ensure competitive pricing while maintaining high-quality project execution.