RFB-249-26 DJJ-Campbell Chiller Replacement

The Commonwealth of Kentucky's Division of Engineering and Contract Administration, on behalf of the Department of Juvenile Justice, is issuing a Request for Bid (RFB-249-26) for the complete removal and replacement of a chiller and chilled water system at the Campbell County Youth Development Center in Newport, Kentucky. The scope of work includes disconnecting and removing the existing chiller, providing temporary chilling capability during the replacement period, and installing a new microprocessor-controlled, multiple-scroll compressor, air-cooled chiller with associated electrical power, control, and chilled water connections. The contractor must also manage the legal and lawful disposal of the existing chiller, including refrigerant recovery and recycling, in compliance with the International Mechanical Code, ASHRAE standards, Kentucky Building Code, Americans with Disabilities Act, International Building Code, and National Electrical Code. The preferred work schedule is Monday through Friday, 8 hours per day, with mandatory 48-hour notification required for any utility outages. A mandatory site visit is scheduled for May 11, 2026, at 11:00 A.M. Eastern Time at 590 Columbia Street, Newport, KY 41071, with bids due on May 28, 2026, at 1:30 P.M., followed by a public bid reading by conference call at 3:00 P.M. All bid submissions must be made exclusively through the Commonwealth's eProcurement system, with bidders required to register in the Vendor Self Service (VSS) System at https://vss.ky.gov prior to submission. Plan and specifications are available for download at https://www.stateofkyplanroom.com at no charge.

The RFB document does not specify any set-asides for disadvantaged enterprises, minority-owned businesses, or other restricted bidder categories, nor does it identify any incumbent vendors or current contractors. No existing infrastructure or technology integration requirements beyond standard chiller and chilled water system connections are mentioned in the procurement documents. The RFB does not disclose the contract award date, contract term length, or estimated budget range for the project. All procurement questions must be directed to Purchasing Agent Janis Wilhoite at 502-782-3926 or janis.wilhoite@ky.gov, with key project contacts including Engineer Grant Wilson (E-Tech Consultants, PLLC), Project Manager Greg Schenck, and Agency Representative Brian Wiesman from the Department of Juvenile Justice.