RFB-243-24 DJJ Chiller Replacement NDC

The Commonwealth of Kentucky, Department of Juvenile Justice, through the Division of Engineering and Contract Administration, is issuing Request for Bid (RFB) RFB-243-24 DJJ Chiller Replacement NDC for the replacement of a chiller system at the Northern Youth Development Center facility located at 15600 Turner Road, Crittenden, Kentucky. The procurement requires the selected contractor to remove the existing chiller system, legally dispose of the unit including refrigerant recovery and recycling, provide a temporary chiller during the replacement work, and install a new microprocessor-controlled, air-cooled chiller with associated piping and electrical connections. The work must comply with the International Mechanical Code, ASHRAE standards, Kentucky Building Code, Americans with Disabilities Act, International Building Code, and National Electrical Code, and must incorporate BacNet Communication Interface modules to communicate with the existing DDC Control System using its current protocol without system upgrades. The contractor must use ASTM A 53/A 53M black steel pipe with plain ends, Victaulic grooved mechanical-joint fittings and couplings, and wrought-steel fittings with specified standards for flanges and welding connections. The bid closing date is September 13, 2024, at 1:30 P.M. Eastern Time, with a mandatory site visit scheduled for August 28, 2024, at 11:00 A.M. Eastern Time; a public bid reading will be conducted via conference call at 2:30 P.M. Eastern Time on the closing date. Work must be performed Monday through Friday, 8 hours per day, with 48-hour notification required for any utility outages. All bids must be submitted exclusively through the Commonwealth's eProcurement system with the Official Bid Document and any required Bid Bond combined as a single PDF attachment, and bidders must register in the Vendor Self Service system at least 24 to 48 hours prior to submission.

The solicitation documents do not specify set-aside designations or restrictions on the types of organizations eligible to respond, nor do they identify any incumbent vendors or current contractors. Bidders must access plans and specifications at no charge through the Kentucky Plan Room at https://www.stateofkyplanroom.com, and all technical inquiries should be directed to Project Manager Greg Schenck at Greg.Schenck@ky.gov or 502-234-0519, while procurement questions should be directed to Purchasing Agent Susan Ward at 502-226-0335 or Susan.Ward@ky.gov. The contract documents do not specify an explicit award value or budget range; however, bidders must enter $0.00 as the contract amount in the e-procurement system and submit the actual contract amount on the Official Bid Document. The project requires integration with the existing DDC Control System and reuse of current control infrastructure, necessitating compatibility with the facility's current mechanical and control systems at the Northern Youth Development Center.