RFB-222-26 Parks KDV Golf Course Irrigation

The Commonwealth of Kentucky, Division of Engineering and Contract Administration, on behalf of the Department of Parks, is soliciting bids for the complete replacement of irrigation systems and pump station infrastructure at Kentucky Dam Village Golf Course in Gilbertsville, Kentucky under RFB-222-26. The scope of work includes removal of existing irrigation heads, controls, and pump equipment; installation of new irrigation supply lines, heads, and control systems sourced from either Toro or Rain Bird; and installation of a new pump station single-sourced from MCI Pumping Systems/Flowtronics, with the existing pump house structure to remain in place. All work must comply with National Electrical Code standards, and bidders must address electrical panel configurations, feeder requirements, and equipment placement as detailed in the contract documents. A mandatory site visit meeting is scheduled for March 23, 2026, at 1:00 P.M. Central Time at the Kentucky Dam Village Golf Course Pro Shop located at 185 Village Green Circle, Gilbertsville, Kentucky 42044. The bid submission deadline is April 21, 2026, at 1:30 P.M. Eastern Time, with all bids required to be submitted exclusively through the Commonwealth's eProcurement system; postal mail, courier services, and hand deliveries will not be accepted. Bidders must register in the Vendor Self Service (VSS) System at https://vss.ky.gov prior to submission, allowing 24 to 48 hours for account activation, and must combine the Official Bid Document and any required Bid Bond as a single PDF attachment. A public bid reading will be conducted via conference call on the bid opening date at 3:00 P.M. Eastern Time at (502) 782-2663 with Conference ID 240522018 and Participant code 75309. Plans and specifications are available at no charge through https://www.stateofkyplanroom.com via Lynn Imaging at 1-800-888-0693, and contractors must register as planholders to receive addenda notifications.

The solicitation documents do not specify any designated set-asides for disadvantaged enterprises or restrictions on organizational types eligible to respond. No incumbent vendors or current contractors are identified in the procurement documents, though the project involves replacement of existing equipment with specific manufacturer requirements (Toro or Rain Bird irrigation systems and MCI Pumping Systems/Flowtronics pump station). The contract documents reference existing electrical infrastructure, including panel replacements and feeder configurations as detailed on the Demolition One-Line Diagram and New Work One-Line Diagram contained in sheet E-200. Three addenda have been issued modifying the original bid deadline from April 14, 2026, to April 21, 2026, and providing clarifications on electrical specifications and equipment placement requirements. The contract award value or budget range is not disclosed in the available procurement documents. All questions regarding the solicitation should be directed to Purchasing Agent Susan Ward at (502) 226-0335 or Susan.Ward@ky.gov, with project oversight provided by Architect Josh Despain of Contour Collaborative, Project Manager Dwayne Brown, and Agency representative Michael Hammond.