RFB 2026-23 Replacement of East Lake Road Culvert (MAD 409) through the Lake Moraine Causeway in the Town of Madison, Madison County

Madison County's Finance Department Division of Purchasing, located in Wampsville, New York, is seeking sealed bids for the replacement of the East Lake Road Culvert (MAD 409) through the Lake Moraine Causeway in the Town of Madison, Madison County under RFB 2026-23. The procurement solicits lump sum bids for all materials and labor required to complete the culvert replacement project, including excavation of the existing deficient culvert, installation of a new precast concrete box culvert measuring 15 feet clear span by 8 feet clear height by approximately 80 feet in length, installation of cut-off walls and headwalls, placement of protective stone at inlet and outlet locations, and bank armoring for scour protection. The precast culvert units will be provided and coordinated by Madison County through Fort Miller Co. Inc., with the contractor responsible for all installation, site mobilization, and coordination of work. The contractor must substantially complete all work within 12 calendar weeks following site mobilization, with work commencing no earlier than July 20, 2026, and final completion required by December 4, 2026. All work must comply with New York State Standard Specifications as of January 1, 2026, prevailing wage rates established by the New York State Department of Labor (with rates ranging from approximately $28 to $62 per hour depending on trade classification), and OSHA 10 safety training certification requirements for all workers. Sealed bids must be submitted to the Purchasing Office at 138 North Court Street, Wampsville, New York 13163 by 11:30 p.m. on Thursday, May 14, 2026, with public bid opening occurring at that time; bidders must acknowledge receipt of any addenda issued during the solicitation period and indicate acceptance of credit card payments at no additional cost to the county. Award will be made to the lowest responsible bidder pursuant to General Municipal Law Section 103, with the county reserving the right to reject any or all bids and increase or reduce quantities as deemed in its best interest.

No set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other protected classifications are specified in the bid documents, and no incumbent vendors or current contractors are identified as this is a new project with no identical or substantially similar contracts awarded within the past five years. All contractors and subcontractors must register with the New York State Department of Labor under Labor Law Section 220-i prior to submitting bids, provide proof of workers' compensation coverage, submit certified payrolls within thirty days of the first payroll and every thirty days thereafter, and comply with the Construction Industry Fair Play Act and New York State sexual harassment prevention laws. Bid security equal to 5 percent of the bid amount must accompany each submission in the form of a bond, certified check, or cash, with the successful bidder required to provide both a performance bond and labor and materials bond equal to 100 percent of the contract value. Contractors must maintain comprehensive insurance coverage including workers' compensation, general liability of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and umbrella/excess liability of $5,000,000 per occurrence, and must obtain an Iran Divestment Act Certification and submit a Non-Collusive Bidding Certification with their proposals. The specific bid amount or contract value is not disclosed in the procurement documents; however, bidders should note that the project is subject to New York State Department of Environmental Conservation Permit No. 2971745 (valid through September 25, 2028), which authorizes the culvert replacement work and imposes extensive environmental protection requirements including siltation prevention measures, water diversion around the work site, and restoration of disturbed soils within five days of project completion.