RFB 2026-23 - Attachment 1a - Specifications.pdf

RFB 2026-23 Attachment 1 - Specifications

SPECIFICATIONS

Replacement of East Lake Road Culvert (MAD 409) through the

Lake Moraine Causeway in the Town of Madison, Madison County

Special Conditions

REFERENCES

Manufacturer and model numbers as stated in this specification are for reference purposes only.

Equipment bid shall be on an “OR EQUAL” basis evaluated by the County using the models referenced as a minimum baseline for comparison.

BID RESULTS

Bid results will be available online at https://www.madisoncounty.ny.gov/bids.aspx. Please reference the bid number when emailing.

CONTACT PERSON:

Please address all questions to Laurie Winters, Purchasing Agent at (315) 366-2247 or purchasing@madisoncounty.ny.gov.

PAYMENT OPTION

The County has the option to pay a portion or in full the amount of the proposed bid with a Purchasing Card (P-Card), if the awarding bidder accepts credit card payments with no additional fees.

PREVAILING WAGE RATES & CERTIFIED PAYROLLS

This is a prevailing wage rate job. Certified payrolls are required with invoices and must be sent to Purchasing Office at PO box 575, Wampsville NY 13163 or email at purchasing@madisoncounty.ny.gov. Please list the bid number on the certified payroll form.

Technical Specifications

SCOPE OF THE WORK

Refer to the attached Project Plans for Scope of the Work.

LOCATION OF THE WORK

The work under this Contract, Replacement of East Lake Road Culvert, Mad-409 through the Lake Moraine Causeway, between East Lake Road (Town of Madison Road) and Lake Moraine Road in the Town of Madison, Madison County, New York.

COMMENCEMENT AND COMPLETION OF THE WORK

Upon execution of the Contract including delivery of the Performance Bond, Labor & Materials Payment Bond and insurance policies and certificates by the Contractor to the Owner and the approval thereof by the Owner's attorney, the Contractor will be notified to proceed with the work. Such notification will be in the form of a letter to proceed from the County.

The Contractor shall give the County at least five (7) days written notice of the date he intends to start work at the site.

It is the County's intent to grant the notice to proceed within 60 days of bid to allow the Contractor to proceed with ordering materials for the project. All work items of the Contract shall be substantially completed within 12 calendar weeks following the date the Contractor mobilizes the site.

Commencement of work shall not occur prior to July 20, 2026. All work shall be completed by December 4, 2026.

PRECAST CONCRETE

All precast concrete, including cut-off walls and headwalls for this project shall be provided by Madison County. All precast units for this project have been fabricated by the Fort Miller Co. Inc. Refer to the attached shop drawings for sizes and weights of precast units. The Contractor shall coordinate with Fort Miller Co. to schedule delivery at (518)-695-5000.

COLLATERAL WORK AND CONDITIONS OF WORK

Each Bidder shall inform themselves fully of the conditions relating to the construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful Bidder, as Contractor, of his obligation to furnish all material and labor necessary to carry out the provisions of his Contract.

Insofar as possible, the Contractor, in carrying out the work, shall employ such methods or means as will not cause any interruption of or interference with the work of any other Contractor.

QUALIFICATIONS OF BIDDERS

The Owner reserves the right to make such investigation as he may deem necessary or advisable to determine any Bidder's ability to do the work, and the Bidder shall furnish to the Owner on request all data and information pertinent thereto. The Owner reserves the right to reject any Bid if such investigation fails to satisfy the Owner that the Bidder is fully qualified to do the work.

OBLIGATIONS OF BIDDERS

At the time of the opening of Bids, each Bidder will be presumed to have inspected the site, to have informed himself fully of the conditions relating to the work and labor required for the work, and to have read and acquainted himself with all the Contract Documents including insurance and bond requirements. Failure to do so will not relieve the Bidder who is awarded the Contract of his obligation to complete the work for the price or prices bid, or of any other obligation under the Contract. The failure or omission of any Bidder to receive or examine any Contract Documents shall in no way relieve him from any obligation in respect to his Bid.

BID SECURITY

Each Bid must be accompanied by cash in United States currency or a certified check of the Bidder in an amount not less than five percent (10%) of the Bid. A Bid Bond, fully executed by the Bidder as principal, and having as surety thereon a surety company approved by the County and authorized to do business in New York State, will be accepted in lieu of cash or certified check. Checks should be made payable to the County.

Such cash, checks or Bid Bonds will be returned to all Bidders once the contract is executed, or, if no Contract is executed within 45 calendar days after opening of Bids.

LIQUIDATED DAMAGES FOR FAILURE TO EXECUTE CONTRACT

Should the successful Bidder refuse or fail to execute the Contract and Bond within fourteen (14) days after the date of the letter of intent, the security deposited with his Bid shall be forfeited to the County as liquidated damages for such refusal or failure.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held after award of the Contract, but prior to commencement of construction. The Contractor shall have an authorized representative of the firm present at this meeting.

SPECIAL CONDITIONS

The Contractor shall maintain at all times a safe and adequate ingress and egress to and from all residences and private and public places of business for both vehicular and pedestrian traffic.

PROTECTION OF WORK AND PROPERTY

The Contractor shall continuously maintain adequate protection of all his work from damage and shall protect the County’s property from injury arising in connection with the Contract. The Contractor shall make good any such damage or injury, except such as may be directly due to errors in the contract documents. The Contractor shall adequately protect adjacent property as provided by law and the contract documents.

WEATHER CONDITIONS

In the event of temporary suspension of work, or during inclement weather, or whenever the County shall direct, the Contractor will, and will cause his subcontractors to, protect carefully his and their work and materials against damage or injury from the weather. If, in the opinion of the County any materials shall have been damaged or injured by reason of failure on the part of the Contractor or any of his subcontractors to so protect his work, such materials shall be removed and replaced at the expense of the Contractor.

WORKING HOURS

Unless special permission is given by the County, all work shall be done between 7:00 A.M. and 5:00 P.M., Monday through Friday during daylight hours only. The Contractor shall be responsible for complying with all applicable federal and state labor standards and requirements.

SAFTEY

The Contractor shall perform all his operations in accordance with the applicable local, state and federal safety regulations and shall be responsible at all times for the safety of the general public and for the protection of persons who may, for any reason, enter within the limits of the work.

EXISTING ROADS

Existing roads used for the hauling of materials or equipment shall be kept free from debris and maintained by the Contractor and left in a condition satisfactory to the County. The Contractor is warned that he/she shall be held responsible for any damage to existing roads caused by the operation of his/her equipment, and that adequate repairs for such damage shall be required at his/her expense.

GENERAL

All work, materials, and construction methods contemplated under this contract are to be covered by and in conformity with the New York State Standard Specifications (US Customary Units) of January 1, 2026, except as modified on these plans and in these specifications.

EXISTING CONDITIONS

Due to the nature of reconstruction, the exact extent of reconstruction cannot always be accurately determined prior to the commencement of work. Actual field conditions may require modifications to construction details and work quantities. The Contractor shall perform the work in accordance with field conditions.

INTENT OF PLANS AND SPECIFICATIONS

The intent of the Plans, Specifications and other Contract Documents is to provide for the work outlined and delineated therein, complete in every detail for the purpose designated. The Contractor agrees to furnish everything necessary for the work as intended, any omission in the Plans or Specifications notwithstanding. The Contractor shall furnish all materials, tools, plant equipment and labor, except those specifically set forth herein as to be furnished by the County, required to construct and place in complete and satisfactory working order the work contemplated by the Contract Documents. The mention in any part of the Specifications of any specific liability, duty or responsibility of the Contractor will not be construed as a restriction, limitation or waiver of any general liability, duty or responsibility of the Contractor, such mention being merely for explanatory purposes. The Contractor shall be solely responsible for the adequacy of their plant, tools and equipment, approval of the County notwithstanding. The Contractor shall do the work in a manner judged to best promote rapid construction consistent with due regard for the safety of life and the preservation of property, the satisfaction of the County, and the intent of the Contract Documents.