RFB-198-22-KCTCS - Hopkinsville CC Library HVAC Upgrades

This Request for Bids (RFB-198-22-KCTCS) is a construction services procurement issued by the Commonwealth of Kentucky's Division of Engineering & Contract Administration on behalf of the Kentucky Community and Technical College System (KCTCS) Hopkinsville Community College. The project involves HVAC upgrades at the Hopkinsville Community College Library, specifically the replacement of a closed circuit fluid cooler, hydronic pumps, associated piping, controls, and electrical systems. The procurement is classified under Commodity Code 912 (Construction Services, General) and requires contractors to provide complete pricing information including unit costs and line totals in their proposals. Interested contractors were permitted to arrange voluntary site visits during the week of May 31 through June 3, 2022, by contacting Joe Gary at (270) 484-8320; however, no scheduled site visit meeting or bidders' conference was held. Bids were due by 2:00 PM on June 14, 2022, and had to be submitted electronically through the State Plan Room website at www.stateofkyplanroom.com using the MOVEit upload system, with bidders assuming full responsibility for timely delivery and bearing all risk for late submissions. All bid documents, specifications, and drawings were available for download at no charge from the State Plan Room, with hard copies available for purchase through Lynn Imaging at 1-800-888-0693. All construction work was required to comply with current Commonwealth of Kentucky COVID-19 guidelines.

The solicitation documents do not specify set-aside designations or restrictions on the types of organizations eligible to respond, nor do they identify any disadvantaged enterprise requirements or incumbent vendors. Bidders were required to identify their firm's position as prime bidder, miscellaneous subcontractor, material supplier, or other within their proposals. The documents do not indicate an existing contract infrastructure requiring integration or specify award values or budget ranges. All submitted forms required complete completion per solicitation instructions, and project-related inquiries could be directed to multiple contacts including Ryan Steinhart (Hafer PSC), Dwayne Brown (Division of Engineering), Rick Ahrens (KCTCS), Kyla Satterly (Division of Contract Administration), and Joe Gary (KCTCS Hopkinsville Library). Addendum No. 1 was issued directing bidders to refer to additional specifications and drawings distributed through Lynn Imaging.