RFB-197-25 Upgrade Campus Security Henderson Community Colle

The Commonwealth of Kentucky's Division of Engineering and Contract Administration, on behalf of the Kentucky Community & Technical College System (KCTCS), is soliciting competitive bids through Request for Bid (RFB) RFB-197-25 for an upgrade to campus security at Henderson Community College located at 2660 South Green Street, Henderson, Kentucky 42420. The procurement involves the installation of a comprehensive video monitoring system (VMS) and access control system, with the successful contractor responsible for providing all necessary data infrastructure for both systems, including CAT6 camera data cables and surface mount raceway where approved by the electrical engineer and owner. Key project deliverables include architectural and electrical work to integrate the new security systems into the existing campus infrastructure, with the contractor required to meet specifications regarding equipment manufacturers and dealer qualifications, including a minimum of five years of experience installing similar products. The mandatory site visit is scheduled for March 11, 2025, at 1:00 p.m. Central Time at the STC Building, with bids due exclusively through the Commonwealth's eProcurement system by March 27, 2025, at 1:30 p.m. Eastern Time. A public bid reading will occur via conference call at 2:30 p.m. Eastern Time on the bid closing date using dial-in numbers 502-782-2663 or 844-603-5060 with Conference ID 240522002# and Participant code 39750#. All prospective bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, allowing 24 to 48 hours for registration completion, and must submit the Official Bid Document and any required Bid Bond as a single combined PDF attachment through the eProcurement portal, with no postal, email, or hand-delivered submissions accepted.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. The project specifications identify acceptable equipment manufacturers, including Hanwha for video monitoring systems and RS2 System as an approved access control manufacturer, requiring bidders to meet performance standards through the substitution process if proposing alternative products. Plans, specifications, and bid documents are available at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com, with paid hard copy delivery available through Lynn Imaging at 1-800-888-0693. Two addenda have been issued as of March 18, 2025, modifying specifications and clarifying contact information and dealer requirements; bidders must acknowledge receipt of all addenda on their final bid documents. The solicitation documents do not disclose the estimated contract value, award timeline, or contract term details, requiring prospective bidders to enter $0.00 in the eProcurement system while submitting the actual proposed contract amount on the Official Bid Document attachment. Inquiries regarding the procurement should be directed to Purchasing Agent Janis Wilhoite at janis.wilhoite@ky.gov or 502-401-6239, with technical assistance for eProcurement system submission available through the Customer Resource Center at Finance.CRCGroup@ky.gov, 502-564-9641, or toll-free at 877-973-4357.